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Seton Hall University
ICOPS 2017

Presentation Guidelines  

Presentation Guidelines  

Oral Presentations

Presentations must be uploaded to the laptop in the session room prior to the beginning of your session from USB drives. 

Due to the tight schedule, please note that speakers are discouraged from using their own laptop. If they wish to do so, any delay in time will be at the expense of the speaker's time slot. If a talk is not uploaded in a timely manner, the Session Chair will have the option to replace it with a backup talk to ensure session continuity.

Only Power Point presentations (.ppt) and Adobe Acrobat files (.pdf) will be accepted, as the available software includes Microsoft Office and Adobe Acrobat Reader. The projectors will have the capability to project in widescreen format, so presenters can prepare their oral presentations accordingly. The presenter is responsible for knowing how to use the software for their file format; a speaker ready room will be available for practice.

A computer, projector, laser pointer, slide advancer, and microphone will be available in each oral session room. Audio Visual Technicians will be available to provide technical support.

Time schedules for talks are as follows:
  • Plenary talks: 60 minutes (50 min presentation + 10 min discussion)
  • Invited talks: 30 minutes (25 min presentation + 5 min discussion)
  • Contributed talks: 15 minutes (12 min presentation + 3 min discussion) 
Speaker Ready Room
An onsite Speaker Ready Room will be in Wildwood 4 at the Waterfront Conference Center of the Harrah's Resort Atlantic City. The Speaker Ready Room will be available for speakers to practice their presentations. Laptops will be made available for the practice presentations. The available hours of the Speaker Ready Room are as follows:

Sunday, May 21, 2017 from 14:30 to 18:00
Monday, May 22, 2017 from 8:00 to 18:30
Tuesday, May 23, 2017 from 8:00 to 18:30
Wednesday, May 24, 2017 from 8:00 to 18:00
Thursday, May 25, 2017 from 8:00 to 10:00 

Poster Presentations

The location of the poster sessions will be in Wildwood 5 at the Waterfront Conference Center of the Harrah's Resort Atlantic City. Posters must fit on a 4 foot (1.2 meter) high x 8 foot (2.4 meter) wide poster board (i.e. landscape orientation). The suggested size for the posters should be not much larger than 36" (91 cm) x 48" (122 cm) in landscape or portrait orientation in order to allow for ideal presentation.   

Posters can be posted in the morning or at lunch time before the start of the poster session. They should be taken down after the poster session ends. In all cases, posters left on the boards at the end of each day will be disposed of and not returned to the author.

Please note that in order to give your presentation, you, or one of your co-authors, must be a registered conference attendee.  The poster presenter is expected to remain at the poster during the entire time allotted to the poster session. Each poster has been assigned a number, and must be mounted on the appropriately numbered board. (You can check the number by referring to the printed or on-line program on the conference website.)