June - limit procuring goods/services to only those critical to conduct summer activities
as summer enrollment is trending below expectations.
June P-card usage Cardholders are requested to limit all P-card usage to necessary business travel and
to timely submit all expense reports to Card Compliance at [email protected] by the deadline of July 10.
June 13 - compensation changes to biweekly payroll with check date of 6/28/2024 (BW13)
due to Human Resources This is the last day to submit Salary Change/Payment Authorization forms and electronic
personnel action forms (ePAFs) to Human Resources for compensation changes and terminations
to be included in the June 28th (BW13) biweekly payroll.
June 13 - compensation changes to June monthly payroll (MN6) due to Human Resources This is the last day to submit Salary Change/Payment Authorization forms and electronic
personnel action forms (ePAFs) to Human Resources for compensation changes or terminations
to be included in the June 28th monthly (MN6) payroll.
June 13 - purchase orders for fiscal year 2024 due to Procurement This is the last day to submit properly authorized purchase order requests to Procurement
for goods and services to be received by June 30, 2024. Purchase order requests for goods and services anticipated to be received after
June 30th will be processed after July 8th and recorded to fiscal year 2025.
June 27 - accounting for P-card activity. This is the last day to review and designate accounting for Bank of America P-card
activity appearing on the June 21, 2024, Bank of America statement. Any activity
that is not reviewed will be posted to each cardholder’s default Banner index.
June 27 - compensation changes to BW14 due to Human Resources This is the last day to submit Salary Change/Payment Authorization forms and electronic
personnel action forms (ePAFs) to Human Resources for compensation changes or terminations
to be included in the July 12th biweekly (BW14) payroll.
June 27 – Bursar - deposits and pre-processed credit card activity. Please bring all miscellaneous deposits and pre-processed credit card activity to
the Bursar’s office by Thursday, June 27th at noon.
June 30 - last day of fiscal year 2024. This is the last day of fiscal year 2024. Goods or services received on or before
this date should be recorded in fiscal year 2024.
July 8 - purchase orders for fiscal year 2025 can be submitted to Procurement. This is the first day to create fiscal year 2025 purchase orders.
July 8 – salary reclassifications to fiscal year 2024 due to Budget & Grants Accounting
Offices This is the last day to submit requests to correct fiscal year 2024 miscoding of salary
activity. Requests for corrections related to the operating budget should be submitted
to [email protected] in the Budget Office by July 8. Requests for corrections related to restricted
funds or grants (funds beginning with 2, 5 or 6) along with salary reclassifications
between operating budgets and grants, must be communicated to [email protected] in Grants Accounting by July 8.
July 8 – Fiscal year 2025 preliminary original budgets posted to Banner. Fiscal year 2025 Preliminary Operating Budgets are anticipated to be available in
Banner. Please send requests for information to [email protected] in the Budget Office.
July 8 – Fiscal year 2024 IDT’s due to General Accounting This is the last day to submit Inter-Departmental transfers to General Accounting
for posting to fiscal year 2024. Please send requests for reclassifications to [email protected] in General Accounting.
July 10 – P-cards This is the last day to submit June 21st Bank of America credit card statements and
backup to Card Compliance.
July 10 – Fiscal year 2024 invoices, check requisitions and T&E forms due at Accounts
Payable This is the last day to submit vendor invoices, check requisitions, and T&E reimbursement
forms to Accounts Payable for processing a fiscal year 2024 expense. Where applicable,
fiscal year 2024 purchase orders should be referenced. Thereafter invoices will be
accrued for expense recognition in fiscal year 2024 as determined by the Controller’s
Office.
July 15 – request for journal entry reclassifications due to General Accounting This is the last day to request journal reclassifications and corrections to Banner
activity in fiscal year 2024. Please send requests for reclassifications to [email protected] in General Accounting.
July 17 – Accounts Payable to begin processing invoices for fiscal 2025. This is the first day Accounts Payable will process invoices for fiscal year 2025.
Invoices for goods and services related to fiscal year 2025 received by Accounts
Payable prior to July 17th will not be processed until July 17.
July 22 – Requests to accrue invoices to fiscal 2024 due at Controller’s Office. This is the last day to request an accrual be made to fiscal year 2024 for goods or
services received on or prior to June 30, 2024, where the invoice has not been submitted
to Accounts Payable by July 10, 2024. Bills received in Accounts Payable from July
10th until the end of the audit will be reviewed to determine if they pertain to fiscal
year 2024. If so, they may be accrued into fiscal year 2024 by the Controller’s Office.
Please send requests for accruals to [email protected] in the Controller’s Office.
