Accounts Payable FAQs and Documents
Accounts Payable FAQs
How often are checks issued by Accounts Payable?
Please refer to our posted payment schedule.
Who should I contact in Accounts Payable if I have a question related to the processing
of a vendor invoice, check requisition, expense report, etc.?
Please contact Accounts Payable by email at [email protected] or by calling (973) 761-9370.
Who can I contact if I have a question about what Banner Account number I should use
to code my vendor invoice, check requisition, expense report, etc.?
Please contact the Budget Office on x9369.
What is considered a proper business purpose for an item on my expense report?
A proper business purpose as deemed by the IRS answers the following questions pertaining
to the expense:
Who received the benefit of the expense listed? (list all who did).
What was the purpose of the expense? (why was the expense needed?)
On what date and where did the expense take place?
What is the current university mileage reimbursement rate?
The current mileage reimbursement is included in the latest version of the Travel
and Expense report.
Am I allowed to submit my expense report and request mileage reimbursement and a gasoline/oil
receipt?
No. Employees submit for either mileage or provide specific receipts for gas/oil purchases.
How do I calculate mileage reimbursement?
Calculate mileage reimbursement based on mileage above and beyond the employee's normal
commute to the office multiplied by the current rate provided in the Travel and Expense
report.
How do I update the Travel & Expense Form to enter the prior year's Mileage Rate?
Please see easy steps shown in this video.
Where can I find the university's check requisition and expense reports?
See our accounts payable document library.
When do I have to obtain a W9 from a payee?
W9s must be obtained from all non-employees and non-students who provide services
to Seton Hall.
My mailing address has changed - how do I update it?
Employees and Students can update their address online via PirateNet --> University
Portal -->look for View/Update Personal Information on the Student Dashboard or Employee Dashboard as appropriate.