Responsible Student Expectations
What is a Responsible Student?
All off-campus events require a chaperone who is a full-time faculty member, administrator, staff member or graduate assistant of the University, and who has agreed to accompany the organization to the event. The chaperone form must be submitted two weeks before the event or trip unless an exception to this deadline is granted.
Organizations may be granted a waiver from the Chaperone requirement under certain circumstances and on a case by case review. Requests for the waiver must be made two weeks before the event or trip in order to be considered unless an exception to this deadline is granted. The request is made via the Chaperone Waiver Request Form. The decision of the Department of Student Life is final.
To request a waiver, organizations must identify two Responsible Students who would serve as a point of contact for the group. They must be full time Seton Hall students and at least 18 years old. The expectations of the Responsible Students are detailed below.
The waiver request must also specify why the waiver is warranted. Such circumstances may be:
- Travel to a conference sponsored by the organization's governing body (i.e. National Conventions)
- Travel to a competition where the group is representing the University (i.e. Mock Trial Competitions, performance event etc.)
- Travel to a professional development or academic conference or workshop.
- Day trips with less than 15 students attending.
NOTE: A waiver is granted for one trip/event only. Additional waivers for other trips/events must be requested individually. A previous waiver granted does not assure that future waiver requests will be granted.
Expectations of a Responsible Student:
- Serve as a resource to the group.
- Be familiar with all University rules & regulations that both individuals & groups must adhere to:
- Be the point of contact between the group and University Officials, as needed.
- Encourage that the behavior of participants is consistent with the University's Catholic Mission..
- Review all trip publicity and itineraries prior to the trip and discuss any concerns with the organization or the Student Life Administrative Advisor.
- Send a list of participants to the Student Life Administrative Advisor and ensure that each student fills out the Student Liability Waiver form 5 business days before the event/trip is scheduled to begin.
- Check student ID's prior to departure to ensure they match the participant list.
- Ensure all participants are aware of travel details and trip itinerary.
- Remain with the group at the destination for the duration of the trip.