Housing Cancellation Policy

Purpose

The Housing Cancellation policy establishes the rules and regulations for proration and refunds when a residential student cancels their housing.

Scope

University Policy

Policy

Cancellations/Releases
Students who wish to cancel their housing assignment prior to move-in, must complete the Housing Assignment Cancellation form to avoid responsibility for any charges.

Once a student has accepted the key to their room, they are bound by the terms of the Housing License Agreement. Students wishing to release themselves from the terms of the License must complete a Release of Housing License Request Form. Students whose requests are approved and live within in 100 miles of the University will have 24 hours to vacate their room and return their room key. Students who are approved and live more than 100 miles from the University will have 48 hours to vacate their room and return their room key.

Please note that once your meal plan has been canceled, all remaining Pirate Bucks will be forfeited.

Prorations
Students released from housing will have their housing prorated at a 20% per week rate beginning the last day of add/drop. After these five weeks, the student will be responsible for the full cost of their room, unless withdrawing for a medical reason.

Students withdrawing for a medical reason must submit medical documentation with their withdrawal form to the Dean of Students. The Dean of Students office will inform the Housing and Residence Life office of medical withdrawals. Medical withdrawals will be prorated daily.

Refunds
All refunds are processed by the Bursar's office in Bayley Hall. The Department of Housing & Residence Life does not accept or issue checks in the office.

Housing Deposit Refunds
Room and board charges are posted to student accounts on a semester basis. Housing applications may be cancelled at any time until a key is picked up. Room deposits are NON-REFUNDABLE for returning students and REFUNDABLE for incoming new and transfer students until May 1 of each year for the fall semester. Students who apply for and deposit for housing after May 1 may also cancel the application, however the room reservation deposit is NOT REFUNDABLE after that date.

Students who decide to cancel the housing application and commute to classes will not receive a refund check; rather the housing deposit will be credited to the student account towards the tuition bill. Housing and Residence Life DOES NOT issue refund checks or issue account credits. All refunds are processed by the Office of Student Financial Services in Bayley Hall.

Number of calendar days after the last day of add/drop	Amount of Refund
Before the last day of add/drop	100%
Day 1-7	80%
Day 8-14	60%
Day 15-21	40%
Day 22-28	20%
After 29th day	0

Responsible Offices

Department of Housing and Residence Life

Approval

Approved

Dr. Shawna Cooper-Gibson, Vice President of Student Services

Effective Date

January 9th, 2020