Seton Hall University
student involvement

Manage Your Organization

A club/organization is recognized through the Office of Student Engagement and registered through the Student Government Association. This does not include Fraternity/Sorority life, or any clubs that may be run through academic departments.

Registered Student Organization Requirements

  • Completely student run, governed, and organized.
  • Organizations must maintain open membership to all Seton Hall University students.
  • Approved through the Student Organization Advisory Committee (SOAC) and annually submit a complete reregistration application for active status
    • A minimum of four executive board officers who are registered undergraduate Seton Hall students in good standing with the University.
    • Membership roster of at minimum 10 active members who are registered undergraduate Seton Hall students in good standing with the University.
    • A full-time Seton Hall faculty/staff member Advisor.
    • Up to date – Constitution on file with the OSE.
    • Organization must have a positive balance in their student account.
  • Organization must attend Mandatory Officer Trainings
  • Organization must have held a minimum of two general body meetings per semester and three events per academic year.

Benefits and Privileges of a Recognized Student Organization

  • Access to reserve University spaces, auditoriums, and other on-campus venues through the Engage event registration form. For more information on how to register an event, click here.
  • Permission to recruit, advertise, and fundraise through approved university channels
  • Use of University name in campus events, activities, and advertising
  • Access to University allocated funds. Learn more information on funding guidelines and procedures
  • Event management, assistance, and support from the Office of Student Engagement
  • Access to official University e-mail accounts for student organizations
  • University e-mail accounts for student organizations
  • Representation on the University website and Engage platform
  • Leadership support from a Student Life administrator

Student Organization Reregistration

The Office of Student Engagement is committed to supporting student organizations with a smooth transition from year to year. Each year, student organizations must reregister. For your organization to remain active with the University, there are several requirements:  

  • Organizations must submit a completed renewal of recognition application by the advertised deadline each spring. As part of the application the organization will submit the following: 
    • Executive Board Office contact information (a minimum of 4 officers)
    • Membership roster of at minimum 10 active members 
    • Advisor Contact information 
    • Up-to-date Constitution (click here to see sample constitution)
  • Organizations must maintain open membership to all Seton Hall University students.
  • Organization must attend Mandatory Officer Trainings.
  • Organization must have a positive balance in their student account.
  • Organization must have held a minimum of two general body meetings per semester and three events per academic year. 

Fraternity & Sorority requirements can vary. Specific requirements will be communicated to the chapter President at the Greek Leadership Retreat each August.

Reactivating a Student Organization

Inactive less than three years –  fill out the Engage re-registration form. You will need the following information: You will need the following information:  

  • Description of organizations
  • Roster of at Least 10 students
  • Executive Board of at least 4 officers
  • Letter of Support from a faculty advisor, campus ministry (if religious), and national organization (if applicable).

For more information regarding Engage, please email the Office of Student Engagement at engagement@shu.edu.

Inactive for three or more years – You will need to reapply for activation through SOAC, please use the application feature on Engage. Make sure to include information about your organization's history in your application materials.

Elections and Transition

All student organization executive board position terms should be from May thru April of the following academic year unless otherwise stated in the organization's constitution. New Executive Board officer information is due to the Office of Student Life on April 1. This is done intentionally to allow for time in the month of April for the outgoing and incoming executive board members to successful transition.