• Seton Hall University
• Department of Housing and Residence Life

Room and Board Cancellation Procedure and Refund Schedule 

Students living in residence at Seton Hall University (the "University”) sign a Housing Agreement that is for the full Academic Year. This is a binding agreement, obligating the student to financial payment for that period of time regardless of actual use. However, there are limited reasons for which a student may cancel the housing agreement without further obligation or other financial penalty. These include:

1. Leave of Absence/Withdrawal from the University – In this instance, the student must cancel their housing in the eRezLife portal, and vacate the room within three (3) days of the initial date of leave or withdrawal date. The student will be refunded per the refund schedule for the University as applicable.
2. Study Abroad/Student Teaching/Internship/Transition to IHSC – In this instance, the student must cancel their housing in the eRezLife portal, provide the required supporting documentation, and vacate the room at the end of the semester. The student is not responsible for room and board charges for any subsequent semester during which any of the instances are pursued and no housing is re-requested.
3. December Graduation - In this instance, the student must cancel their housing in the eRezLife portal and vacate the room at the end of the Fall semester. The student is not responsible for room and board charges for the subsequent semester in that Academic Year.
4. Academic Dismissal - In this instance, the student must cancel their housing in the eRezLife portal and vacate the room within five (5) days of the dismissal date. The student is not responsible for any remaining subsequent semester of that Academic Year room and board charge.
5. Disciplinary Suspension/Expulsion – If a student is suspended or expelled from housing or the University, they must vacate the room in accordance with the terms of the disciplinary sanction letter. There is no refund of room and board during the current semester; the student is not responsible for room and board charges for any subsequent semester of that Academic Year.
6. Request for Housing Release – Students seeking to be released from the Housing Agreement for any other reason as explained below must submit a Request for Housing Release Form through the eRezLife with supporting documentation. The student will meet with a member of the Housing and Residence Life staff to review their request. If extenuating circumstances are established by the student, the Request may be granted. If such circumstances are not established, the Request will not be granted and the student will remain obligated to the terms, including financial obligations, of the Housing Agreement. For a Request for Housing Release to be granted, the student will need to demonstrate extenuating circumstances in one of the following areas, with a change in (i) financial circumstances, (ii) family circumstances, or (iii) other (i.e., medical, personal). If the Housing Release is granted during the semester, the student will be refunded per the refund schedule for the University. If the Housing Release is granted between semesters, the student will not be responsible for the subsequent room and board charges of that Academic Year.

Note: Request for Housing Release – If a student vacates the room and moves off campus without affirmatively cancelling their housing for any of the reasons related to #1 through #5 or without receiving approval for Request for Housing Release under #6, they will remain obligated to the terms, including financial obligations, of the Housing Agreement and required to pay in full the room and board charges for the fall and spring semesters of the Academic Year.

Effective: July 1, 2024