Student Resources
The Office of Student Employment provides several resources for students looking for positions on campus. Review some of the resources below:
- Looking for a Job?: Review the steps for finding student employment at Seton Hall University.
- Seton Hall University Job Database: Use the "Student Employment" filter to browse open positions.
- Student Employment Terms and Rules: Guidelines and tips for students while they are employed.
Guidelines and Procedures
Forms and Documents
- Employment Eligibility Form (I-9 Form): This form must be completed in-person at the Financial Aid Office with the original form of the supporting document(s).
- Federal Employee Withholding Form (W-4 Form): This form must be submitted to the Payroll Office in Bayley Hall, Room 10.
- New Jersey State Employee Withholding Form (NJ W-4 Form): This form must be submitted to the Payroll Office, Bayley Hall, Room 10.
- Student Direct Deposit Form: Submitting this form is optional. Please submit to Payroll Office, Bayley Hall, Room 10.
Timesheets
Timesheets are completed and submitted online through the WebTime Entry system. You can access your timesheet through the Banner Self Service app on your PirateNet account.
A tutorial on the WebTime Entry timesheet process is available on the Human Resources site.
Missed Hours from a previous pay period may be entered on the next pay period’s timesheet. These must be logged as Missed Hours when entered through the WebTime Entry system. Please review the Missed Hours Instructions here.
Timesheets must be submitted by noon on the final day of the pay period. Timesheets must be approved by Supervisors by noon on the Friday following the close of the pay period. It is very important that you submit their timesheets by the deadline to give adequate time for approval.
Student Employment compensation is paid following the University’s BiWeekly Payroll Schedule.
Federal Compliance Requirements
- Students are not eligible for holiday or overtime pay.
- Student employees are not eligible for unemployment benefits as non-traditional temporary employees (part-temporary).
- Students may only be paid for actual hours worked. No additional hours may be added for any reason.
- Students must sign out for all breaks.
- Employees are required to take a minimum ½ hour break after 5 hours of work. For example, a student scheduled to work from 9am-5pm with a 1 hour lunch break would submit the following on their timesheet: 9am-12:30pm (3.5hrs), 1:30pm-5pm (3.5hrs), for a total of 7 hours.