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Seton Hall University

Room and Board Cancellation Policy and Refund Schedule

Purpose

This policy serves to provide instruction and refund information for students who seek to cancel their Housing Agreement with the University prior to fulfillment of its one Academic Year term.

Scope

University Policy

Definitions

A. Academic Year – Begins on the Thursday prior to the first day of classes in the Fall and expires on the last day of the Spring exam period or 24 hours after the resident student’s last exam, whichever is earlier. 

Policy

Students living in residence at Seton Hall University (“the University”) sign a Housing Agreement that is for the full Academic Year. This is a binding agreement, obligating the student to financial payment for that period of time regardless of actual use. However, there are limited reasons for which a student may cancel the housing agreement without further obligation or other financial penalty. These include:

  1. Leave of Absence/Withdrawal from the University – In this instance, the student must cancel their housing through Residence Life and vacate the room within three (3) days of the initial date of leave or withdrawal date. The student will be refunded per the Tuition Adjustment/Refund Schedule for the University, as applicable.

  2. Study Abroad/Student Teaching/Internship/Transition to Interprofessional Health Sciences Campus (IHSC) – In this instance, the student must cancel their housing through Residence Life, provide the required supporting documentation, and vacate the room at the end of the semester. The student is not responsible for room and board charges for any subsequent semester during which any of the instances are applicable and no housing is re-requested.

  3. December Graduation – In this instance, the student must cancel their housing through Residence Life and vacate the room at the end of the Fall semester. The student is not responsible for room and board charges for the subsequent semester in that Academic Year.

  4. Academic Dismissal – In this instance, the student must cancel their housing through Residence Life and vacate the room within five (5) days of the dismissal date. The student is not responsible for room and board charges for any remaining subsequent semester of that Academic Year.

  5. Disciplinary Suspension/Expulsion – If a student is suspended or expelled from housing or the University, they must vacate the room in accordance with the terms of the disciplinary sanction letter. There is no refund of room and board charges for the current semester; the student is not responsible for room and board charges for any subsequent semester of that Academic Year.

  6. Request for Housing Release – Students seeking to be released from the Housing Agreement for any other reason must submit a Request for Housing Release Form through Residence Life with supporting documentation, as explained below. The student will meet with a member of the Residence Life staff to review their request. If extenuating circumstances are established by the student, the Request may be granted. If such circumstances are not established, the Request will not be granted and the student will remain obligated to the terms, including financial obligations, of the Housing Agreement.  For a Request for Housing Release to be granted, the student will need to demonstrate extenuating circumstances by establishing a change in one of the following areas: (i)  financial circumstances, (ii) family circumstances, or (iii) other (i.e., medical, personal).  If the Request for Housing Release is granted during the semester, the student will be refunded per the Tuition Adjustment/Refund Schedule for the University. If the Request for Housing Release is granted between semesters, the student will not be responsible for room and board charges for any subsequent semester of that Academic Year.

Note: If a student vacates the room and moves off campus without affirmatively cancelling their housing for any of the reasons set forth in #1 through #5 and in accordance with the applicable procedures outlined herein or without receiving written approval of a Request for Housing Release under #6, they will remain obligated to the terms, including financial obligations, of the Housing Agreement and be required to pay, in full, the room and board charges for the Fall and Spring semesters of the Academic Year.

Responsible Offices

  • Department of Housing and Residence Life

Approval

Approved

Monica Burnette, Ph.D., Vice President of Student Services

Effective Date

July 1st, 2024