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Seton Hall University

Guest and Visitation Policy

Purpose

The Guest and Visitation Policy allows for residents and visitors to interact in the Seton Hall residential community, while proving parameters to help promote a safe living environment that is conducive to student learning. The Guest and Visitation Policy applies to all Seton Hall University residents and their guests.

Scope

University Policy

Definitions

Valid ID: A government-issued photo ID featuring birthdate and expiration date such as a valid driver’s license with a photo, military ID, or DMV non-drivers' license. Photo college ID Cards are acceptable provided they are valid for the current term. Passports, expired IDs, birth certificates, green cards, and social security cards are not accepted. SHU students may only present their SHU ID cards. Copies of valid IDs are not accepted. 

Daytime: 8:01 a.m. until 11:59 p.m. 

Guest: Any person who is not a resident of their host’s residence hall, including resident students from other buildings, commuting students, and non-SHU visitors.

One-week period: Time between Sunday 12:01 a.m. to Saturday 11:59 p.m. 

Overnight: 12:01 a.m. and beyond to 8:00 a.m. 

Resident (Host): Any Seton Hall University student who has a current housing assignment.

Two Day Pass: A pass that expires in two calender days rather than one. Presuming the host will not exceed their maximum number nights for guest visitation, a host can request this pass for their guest.

Policy

A resident (host) student is responsible for his/her guest and their actions at all times.

The Guest and Visitation policy is in effect on the first day of classes in the Fall Semester and ends on the last day of classes in the Spring semester. During holidays, finals, campus emergencies, and other special events on campus, the policies are subject to change. Please refer to residence hall staff for further details. 

No guests are permitted when the University residence halls are closed for Thanksgiving, Winter, Spring, or Easter breaks. 

Resident to Resident Guests: 

  • A resident student can visit any other residence hall during the defined day time hours by swiping at the residence hall front desk. They do not need to be signed in. 
  • After 12:00 a.m., the resident student visiting another residence hall must be signed in by the resident of the residence hall. Their student ID will be kept at the residence hall front desk until they leave. 
  • A resident student can sign in another resident student of the opposite gender after 12:00 a.m. 
  • A resident student can only use their SHU ID card to enter the residence halls. If they do not have it or lost it they must retrieve it and/or get a temporary ID. 

Daytime guests: 

  • A resident (host) is allowed a maximum of three daytime guests (8:00 a.m.- 11:59 p.m.) at a time.
  • Guests are issued one day passes (valid 8:00 a.m.-midnight only) after registering at the residence hall front desk and must provide a valid ID. (it will be collected by the residence hall front desk).
  • Parents/guardians/grandparents/ must be met at the front desk of the residence hall and registered in family log each time they enter the halls. They will be required to show ID (it will be collected by the residence hall front desk) and do not count towards the daytime guest total. 
  • Any other family member wishing to visit must obtain a guest pass unless accompanied by a parent/guardian/grandparent. 
  • Visitors under the age of 15 are not permitted in the residence halls at any time unless always accompanied by a parent/guardian/grandparent.
  • A daytime guest must be signed out before 11:59 p.m. They can sign out for the day or then be signed in as an overnight guest. All of this must be done before 11:59 p.m. 

Overnight guests:

  • A resident (host) ( with the consent of their roommate) is allowed one overnight guest at a time, with a maximum of two times per week in any one week period.
  • An overnight guest must be the same gender as the resident (host) student. Note: A resident may co-host with someone of the opposite gender if the desired guest is the opposite gender of the host. The Host or Co-Host must remain with the guest from 8:00 a.m.-11:59 p.m. The Host must remain with the guest from 12:00 a.m.-7:59 a.m. Co-Hosts can sign out the guest during Daytime Hours before 12:59 p.m. the next day.
  • Only guests with valid overnight passes are allowed through the front gate of campus after midnight.
  • Overnight guests are not permitted to visit residence halls other than the one in which they are registered. They must swap their pass for the ID of the one residence hall and then be signed into the other residence hall by a host that lives in that respective building if they choose to visit a different residence hall.
  • An overnight guest must be signed in before 11:59 p.m. and must be signed out before 12:59 p.m. the next day.
  • An overnight guest pass is valid from time of issuance to 12:59 p.m. of the following day.
  • No overnight guest is permitted to stay more than 20 nights in a semester, regardless of host. Residents are only permitted to host 20 overnight guests a semester.

Guest Passes: 

  • To obtain a guest pass, visitors to the residence halls must present one of the following:
    • Non-SHU Guests (including parents and family) – a valid government-issued photo ID (see above.)
    • SHU Commuter students – a valid SHU ID
    • Guest passes are issued between 8:00 a.m. and midnight. No guest passes are issued after midnight. Resident Guests, however, can be signed into another residence hall outside of their building assignment from 12:00 a.m.-7:59 a.m. by a resident of the residence hall.
    • Parking passes for overnight guests can be obtained in the Office of Parking Services, 64 Duffy Hall, during regular business hours. At all other times, overnight parking passes can be obtained from the Office of Public Safety and Security. Note: Vehicles parked on campus overnight with improper parking passes are subject to a fine and/or towing.  

Off-campus apartments Guest Policy Addendums for Ora and Turrell:

  • In compliance with Seton Hall University's Guest and Visitation Policy, off-campus residents of Turrell Manor and Ora Manor are required to register their guests using our Off-Campus Area Overnight Guest Registration Form
  • All overnight guests of Ora Manor and Turrell Manor residents must adhere to the same policy as on-campus guests. Guests who are found to be staying overnight without being registered will be asked to leave and their host will be documented for violation of the guest policy.

Underage or International Guests without a Valid ID: 

  • Students who wish to host a guest under the age of 18 must complete and have a copy of the Parent-International Consent form when they arrive to the residence hall. A professional HRL staff member will confirm with the parent/guardian listed on the application that they are aware of this visitation.
  • Guests under the age of 15 are not permitted in the residence halls.
  • Students who wish to host an international guest who does not have a valid ID must get their Parent-International Consent form approved by a Housing and Residence Life administrator 48 hours prior to their guest’s arrival to SHU. The international guest must bring their passport as well as a copy of their passport to the residence halls. 

Guest Violations Procedure

Minor Violations

When a student is found in violation of a minor guest policy, a 3-strike system is used. A minor guest policy violation includes but is not limited to: a guest signing out without their host, a lost guest pass, and failure to sign a guest out before the expiration time of the visitation period. Upon the first violation, a warning email will be sent to the student who committed the violation. Upon the second violation, a second warning email will be sent to the student who committed the violation. Upon the third violation, a judicial hearing will be set up with the Residence Coordinator or Residence Hall Director of the building. The standard sanction for three minor violations is a 6-month suspension of guest privileges but will be determined on a case by case basis.

Major Violations

Violations of a more serious matter including but not limited to: sneaking a guest into the building, using another student’s ID to allow a guest to access the buildings, or a guest breaking the university alcohol policy; will be escalated directly to a judicial hearing despite the number of minor violations a student has accrued. The standard sanctions for a major violation is the suspension of guest privileges for a full academic year but will be determined on a case by case basis.

Appeal Process

To appeal the first or second minor guest violation, a student must reach out to the Residence Coordinator or Residence Hall Director of the building within one week of receiving the warning email. A student can appeal the third minor guest violation within the meeting with the Residence Coordinator or Residence Hall Director. To appeal any sanctions applied to the students from three minor guest violations or from a major guest violation, a student should follow the normal appeal process outlined in the judicial sanctioning letter.

Responsible Offices

Approval

Dr. Shawna Cooper-Gibson, Vice President of Student Services

Effective Date

January 9, 2020

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