A. Deadline for submitting application to the department: October 1.
Candidates are to request access to Blackboard beginning May 21st
through their dean who will verify their eligibility for
tenure/promotion/renewal. All submitted documents are to be finalized by
at which time access will be transferred to the department.
B. Standards: Article 4 of the Faculty Guide, Seton Hall University;
article 4 of the Faculty Guide, School of Theology; and sections III and
IV of the Tenure, Promotion, and Appointment Standards, School of Law.
Please note that "work performed after the appointment is the basis for
the first promotion, and work performed after a previous promotion is
the basis for the next promotion."
For promotion to Associate Professor, Associate Professor with Tenure
, Full Professor with Tenure and Full Professor, requisite time in
current rank should be fully complete by the time a faculty member makes
application for promotion. Current semesters are not completed
semesters and therefore should not count toward time in rank. To qualify
as a full semester in rank, the semester needs to have officially ended
and a minimum of one course needs to have been taught.
C. Department Criteria: Applicants should consult with their
departments and college/school on supplemental processes that are in
force concerning tenure and promotion. Such guidelines should be on file
and maintained in the office of the dean and/or available
D. Procedures: Article 5 of the Faculty Guide, Seton Hall University;
article 5 of the Faculty Guide, School of Theology; and section I of
the Tenure, Promotion, and Appointment Standards, School of Law.
E. Need for Position: All schools and departments are governed by the
provision cited in article 4 (introductory paragraph 1 and
re-emphasized in 4.5.e.) of the Faculty Guide, Seton Hall University:
"Although the criteria for tenure are identical to the criteria for
associate professor, an additional consideration for tenure must be the
needs of the department or college, including prospective enrollment in
the program in which the applicant teaches." Therefore, the granting of
tenure to a faculty member shall depend upon the following information
which must be submitted by the department or school (if there are no
a. Number of tenured faculty, including faculty on sabbatical
b. Number of tenure track (probationary) faculty
c. Number of term faculty
d. Percent of courses taught by adjuncts during the current semester
2. Enrollments: A list of courses/sections taught by the faculty
member with enrollment figures for each course and section for the
current semester and the six preceding semesters.
3. Long-Range Need: A description of departmental and University
needs this faculty member is to meet in the immediate and long-range
future; it should consider that needs are likely to change and that the
faculty member may have to assume different functions in years to come.
4. Article 4 of the Faculty Guide also describes the evaluation of
the candidate that should be prepared by a department as part of the
department’s review of the application. Departments should upload their
review memorandum to the secure college/school rank and tenure web page
by November 1, and alert the chair of the college/school Rank and Tenure
Committee when this review is available.
The Dean's Assessment of Need for Faculty Member is also required.
F. Teaching Effectiveness is addressed by article 4.1 of the Faculty
Guide, Seton Hall University; article 4.3.a. of the Faculty Guide,
School of Theology; and section III.A.1. of the Tenure, Promotion, and
Appointment Standards, School of Law. In addition to the applicant's
documentation of his/her teaching effectiveness, each department or
school which approves an application for promotion/tenure will forward
with the application a precise and detailed statement on the attributes
of the applicant as a college teacher. Knowledge of the discipline,
method of instruction, concern and enthusiasm for teaching, relations
with students, as well as participation in academic advising, curriculum
development, instructional research, and teaching improvement programs
on and off campus should be included in the department's evaluation.
G. Publications as evidence of scholarship are addressed by article
4.3 of the Faculty Guide, Seton Hall University; article 4.3.b. of the
Faculty Guide, School of Theology; and section II.C.2. of the Tenure,
Promotion, and Appointment Standards, School of Law. See especially
article 4.3.b. of the Faculty Guide, Seton Hall University: "Manuscripts
accepted for publication must be accompanied by a letter of acceptance
from the publisher. Completed research that is not yet accepted may not
be listed under publications. The applicant shall clearly distinguish
research in progress from publications." Additionally, candidates are
asked to submit review processes and acceptance rates for publications
and journals and/or impact factors and/or other similar criteria.
H. Preparation of the Application
1. The application form is attached but can also be obtained from the Provost’s web page: http://www.shu.edu/offices/policies-procedures/provost-rank-tenure-sabbatical.cfm (http://www.shu.edu/offices/policies-procedures/provost-rank-tenure-sabbatical.cfm)
The application is required in two formats:
a. hard copy requiring signatures at each level of the process, and
b. electronic copy to be submitted to the chairperson.
2. Each faculty application must include a table of contents of the
file of Publications and Supporting Documentation. The table will list
each item submitted by the applicant.
3. One complete set of publications, the departmental criteria/bylaws
and other supporting documentation including a complete curriculum
vitae should be developed by the applicant and submitted, with the
application form, to the department chairperson. Where possible,
documents that are available electronically should be submitted in that
format. Appropriate committee members will access the documents via
Blackboard. Supplementary materials in support of the application that
are not available in electronic format should be submitted to the
chairperson in their original format. These materials shall be
transmitted from the department to the office of the dean of the college
for use by the Rank and Tenure Committee of the college and by the
dean. Following their review, the original application (hard copy) with
signatures, plus any supporting material that was not shared in an
electronic format are to be delivered by each dean’s office to a secured
area designated by the Office of the Provost for use by the University
Rank and Tenure Committee.
The Teaching-Learning Technology Center is a resource available for
rendering paper documents and other material into shareable electronic
documents. Please note, there is training available for Blackboard and
Adobe. For Academic year 2015-2016, please contact Amy Phillips of TLTC
for assistance. The candidate should alert the Dean’s Office as soon as
possible to specific items in the supporting material that cannot be
4. Additions to and/or subtractions from the dossier may only be made
with the written consent of the applicant and for good and sufficient
reason. After the application deadline, new material and documentation
should not be brought into meetings with departments, Deans, or
committees if that information was not in the candidate’s original
documentation. Exceptions can be made if approved in advance for
material that addresses specific questions raised during prior official
meetings with the candidate, but this exception should not be
interpreted to cover general updates or developments only available
after the deadline.
5. Please be sure all signatures and votes are obtained before
passing on a file to the next level (department chairperson, chairperson
of the college/school rank and tenure committee, and the dean). The
signed original should be forwarded to the next appropriate office.
6. Candidates should take care that the application serves as a
professional and stand-alone document that does not require reviewers to
consult attachments or follow links, apart from normal accompanying
material as covered in other sections of these guidelines. References to
scholarly works in the application should carefully follow the
reference format appropriate to the candidate’s discipline but should
not include less than the date, title, source (e.g., journal) and full
and complete authorship of the work, in the order of authors as it
appeared in the definitive version of the work, if applicable. The same
standards and care should apply to the accompanying CV, and the material
included in the CV and the application should be consistent within the
timeframe for consideration of the promotion or renewal. Candidates
should clearly denote any artifacts listed that were also included in
any prior application for tenure or for employment at the University.
7. Candidates are encouraged to provide reasonable and verifiable
context for the impact of the sources and venues in which their
artifacts have appeared. These can include journal impact factors,
attendance or circulation statistics, sales figures, awards and
published reviews. It can be useful to provide information about home
institutions for other authors in the same issue of a journal, or the
same exhibition of artwork or a film, or noted figures in the field who
have published, exhibited, or performed in the same venue as the faculty
I. Guidelines for Rank and Tenure Committees and Deans
1. The application for tenure and promotion to associate professor is
a single application decided in a single vote. Therefore, no
distinction may be made between tenuring and promotion (Faculty Guide
2. Abstentions are not allowed, according to the Faculty Guide: “All
eligible committee members shall vote either positively or negatively on
each application, except for a clear conflict of interest.”
3. The application form and the file of Publications and Supporting
Documentation submitted by candidates must be kept intact and so
forwarded to the next level. Candidates will upload their materials to
Blackboard beginning May 21st . They must be in final format by October
1st. Committee members and deans will access all supporting material as
well as the application itself with signatures through Blackboard after
October 1st. Committees should contact Amy Phillips of TLTC for any
technical questions about access to the appropriate Blackboard pages.
For process questions or to request the addition of individuals to the
access lists, please contact the Office of the Provost at extension
4. Recommendations once made by deans, departments, or rank and
tenure committees are final; no subsequent modification or amendment is
5. Based on the Faculty Guides, deans should make an official determination of the appropriateness of a terminal degree.
6. Applicants for promotion should count years in current rank to meet the number of years required by the Faculty Guides.
7. All communications with rank and tenure committees should be
channeled through the chair, whose responsibility it is to pass on
information or materials to the committee membership.
8. Assessments of applicants must be based on facts and must be
verifiable; objectivity and fairness in judging candidates are
indispensable for a process that is complex and often difficult for
applicants. All ballots should be typed or word-processed. The Committee
Member or Dean should provide a clear and detailed basis for the
decision and ensure that the conclusion is clear and not open to
9. Information provided in the following sections is to reflect only
the time period on which the application is based. For promotion this
means the time period since previous promotion. For tenure this means
the time period served on a probationary contract or the time period
served on a probationary contract plus the years of full-time service
from another institution which count toward the required tenure review.
10. All parties to the rank and tenure process are obligated to
maintain the confidentiality of the process. It must be emphasized that
no candidate for promotion, renewal, or tenure should approach any
members of their College Rank and Tenure Committee or the University
Rank and Tenure Committee outside of official meetings for any
discussion involving their application and candidacy.
11. All parties in the process must use and complete the original application form.
J. Schedule For Promotion And Tenure Application
K. Schedule for Faculty Associates
The initial faculty associate appointment is made for a one-year
period and is renewable for another one-year period by mutual consent.
The faculty of the department must recommend renewal or termination of
the appointment by March 15 of that year.
If after two consecutive one-year appointments the faculty of the
department and the dean have recommended renewal and the provost
concurs, a three-year appointment begins. In the fall semester of the
third year of this appointment (fifth year of employment), the faculty
associate shall be reviewed by the tenured faculty of the department, by
the dean, and by the college Rank and Tenure Committee following the
timetable and procedures for tenure review. If the department, the
college Rank and Tenure Committee, the dean and the provost all approve,
the faculty member shall be offered a five-year contract which
reiterates that this faculty associate position is not tenured nor does
time spent therein count toward the acquisition of tenure.
In the fall semester of the fifth year of a five-year contract for a
faculty associate position, the faculty member shall be reviewed as in
the above section for an additional five-year contract. This review
process shall be continued for each subsequent five-year contract.
II. APPOINTMENT/REAPPOINTMENT TO TERM CONTRACTS IN THE SEMINARY SCHOOL OF THEOLOGY
A. Deadline for submitting applications, using standard forms
(obtainable from the Office of the Associate Dean, Seminary School of
Theology) for [re]appointment to a term contract: October 1 of the
calendar year preceding the one during which applicant’s current
The Office of the Associate Dean, Seminary School of Theology, will
notify full-time faculty members by March 1 of the year preceding the
date of expiration of a faculty member’s current contract that (s)he
will need to apply by October 1 for contract renewal. The Office of the
Associate Dean, Seminary School of Theology, will also notify the
School’s Committee on Rank and Evaluation to conduct an evaluation of
the faculty member pursuant to articles 4 and 5, School of Theology
B. Standards and Procedures: School of Theology Faculty Guide, articles 3-5.
A. Deadline for submitting the application to the school or
department: October 1 of the year preceding the academic year in which
the leave is to be taken. However, a faculty member should plan and
prepare a sabbatical well ahead of the time he or she submits the
application to the department.
B. Purpose of a sabbatical is defined by article 6.1 of the Faculty
Guide, Seton Hall University: "The major purpose of a sabbatical leave
is to provide the opportunity for continued professional growth and new
or renewed intellectual achievement through study, research, scholarly
writing or professionally related travel."
1. A sabbatical should be undertaken in association with one's
professional peers, whether at another university, a library, or a
2. A faculty member is strongly encouraged to apply for a
two-semester sabbatical, since a longer sabbatical can be more
productive. In addition, an outside agency is more likely to grant funds
for a year-long sabbatical project. A sabbatical provides a good
opportunity for seeking external funding in support of research
C. Criteria for eligibility are spelled out in article 6.1.a in both
the Faculty Guide, Seton Hall University, and the Faculty Guide, School
D. Criteria for selection are addressed for all University faculty by
article 6.1.c. of the Faculty Guide, Seton Hall University, (and an
almost identical article 6.1.d. of the Faculty Guide, School of
Theology), as well as by guidelines contained in Academic Memorandum No.
1. The Faculty Guide, Seton Hall University, states: "Primary
consideration will be given to the academic potential of the faculty
member's proposal in terms of its contribution to the discipline, the
intellectual development of the individual or to the strengthening of
the department or the University." A sabbatical project should be a
research and/or writing project which advances knowledge in the
discipline, and the findings shall be published or presented to the
faculty member's academic peers. Alternatively, the faculty member may
propose a structured program of reading, studying or training that will
result in an outcome such as a professional certification, a literature
review, or an exhibition.
2. The research project chosen (and the alternative project) must
adequately take into consideration the objectives, programs and needs of
the department. The Faculty Guide, Seton Hall University, specifically
requires that the participants in a sabbatical decision shall consider
the advantages of such leave to the University. The proposal should
include a projected time frame for concrete output for the project (such
as the submission of a new course to the relevant college and Senate
committees, submission of a grant, submission of a journal article) for
the end product and for appropriate intermediate milestones (such as IRB
approval or completion of a literature review). These benchmarks should
be projected in as much detail as possible (for example, specifying
funding agency, title of journal, etc.).
3. The department must examine carefully the proposed sabbatical
project and evaluate it critically before making a recommendation to the
dean. The department should weigh the impact of the faculty member's
absence on its offerings and consider especially the need for, and
expense of, replacement faculty. If there are several applications in a
given year, the department should recommend to the dean which
application is to be given first consideration and the grounds for that
E. Procedures are outlined in article 6.1.b. of the Faculty Guide,
Seton Hall University, and article 6.1.c. of the Faculty Guide, School
of Theology. The steps outlined below should be strictly observed,
because a sabbatical demands serious accountability on the part of all
involved, including the faculty member, the department, the dean, and
1. To apply for a sabbatical:
a. A detailed description of sabbatical plans and projects should be
appended to the sabbatical request form. Once the department approves
the sabbatical, the request form should be e-mailed to the dean, with a
copy to the provost, as well as a paper copy to the dean, which after
the dean makes the recommendation, will be forwarded to the Office of
2. During the sabbatical:
a. The faculty member should notify the Dean and Provost if
circumstances arise during the term of the project that substantially
change the goal of the project. It is understood that such circumstances
could be positive or negative.
b. At the midpoint of the sabbatical, the faculty member should send
the Dean and Provost a progress report on all the goals detailed in the
3. At the completion of a sabbatical:
a. The faculty member must submit a sabbatical report to: (1) the
department, (2) the dean of the school; and (3) the provost. If the
sabbatical ends in the fall semester, the sabbatical report is due by
February 15; if it ends in the spring semester, the report is due by
July 1. A sabbatical is considered a serious investment on the part of
all concerned, so faculty are encouraged to prepare a detailed report in
a professional style, suitable for presentation to internal and
b. The department must report to the dean on the value of the
sabbatical leave for the faculty member and the department's efforts. In
addition, the department's findings must be forwarded to the provost
for inclusion in the faculty member's file.
c. Faculty are encouraged to update the Dean and Provost as longer-term goals from the sabbatical project are realized.
d. The sabbatical should be included among the Acknowledgments in publications of scholarship engaged in during the sabbatical.