Spring Embedded Programs

Application Process
Priority Application Deadline: November 15*

Applying to a Spring Embedded Program is super easy and can be completed in just a matter of minutes! Even if you are still considering your study abroad options with your family and faculty, still apply to every program you are interested in! There is no application fee or commitment needed to apply to any Seton Hall Study Abroad Program. You may decide whether you wish to confirm your spot or not after you are approved for a Spring Embedded program.

Applications for all Seton Hall Study Abroad Programs are approved on a first come, first serve basis (as are confirmations after approval) and space is limited. A minimum GPA of 2.5 is required and students cannot be on disciplinary probation level II or higher at the time of departure.

All the following is what's required in your online application within the Study Abroad Portal which you can access thru the Apply Now button on each program page:

• Seton Hall Program Checklist (Read and Acknowledge) 
• Assumption of Risk, Waiver of Liability, Release of Claims and Indemnification (Acknowledge and Sign)
• Authorization for Access to Student Information (Acknowledge and Sign)
• Consent for the Processing of Personal Data (Acknowledge and Sign)
• Disability Support Services (Read and Acknowledge)
• Your Passport Status (Read and Answer): A valid passport is required for all Seton Hall University programs taking place outside of the United States. Students do not need a valid passport to apply, be approved or confirmed for a Seton Hall Study Abroad Program but they should have a valid passport prior to departure.
• Emergency Contacts (Read and Answer)
• Personal Statement (Read and Answer): Students write a few sentences on why they wish to join that particular Spring Embedded Program.

*Important: Applications may be submitted and approved after the Priority Application Deadline at the discretion of the Faculty Leader up until the Confirmation Deadline (December 15).

Get Ready for Departure

Hooray! You've been confirmed for your Spring Embedded Program and your seat is secure. Here's what happens between your confirmation and your departure, as well as some important remaining requirements to be marked as Ready for Departure.

• Student Pre-Departure Requirements: Officially confirmed students must submit the following information through the Study Abroad Portal. Once these requirements are complete your status will be changed to Ready for Departure for your study abroad program. 
  • Dietary Restrictions or Food Allergies (Read and Submit)
  • Online Student Pre-Departure Orientation (Read and Answer Quiz)
  • International Medical Insurance Coverage (Read and Submit): As a part of the program fee, OIP will enroll all Spring Embedded Program students in GeoBlue International Insurance. Click here to learn more about this coverage.
  • Passport Information (Read and Submit): For a passport to be considered valid for international travel, the expiration date on your passport must be at least 6 months after the program end date. If it is not, please learn about how to apply for a new passport.
  • Phone Number and Secondary Email While Abroad (Read and Submit)
  • STEP Registration - U.S. Department of State (Read and Acknowledge): OIP will register all Spring Embedded Abroad students with the U.S. Department of State so local embassies or consulates in your destination country can better assist you in case of an emergency.
  • Study Abroad Health Information (Read and Acknowledge): Learning content about health and wellness abroad. Click here to visit our Health and Safety page for more info.
  • Flight Itinerary (if applicable, Submit): Some Spring Embedded Programs include round-trip flight as part of the Program Fee
  • Final Balance Due (by January 15 unless otherwise noted*): Students who do not pay the full program fee by the deadline will risk being dropped from the corresponding study abroad course(s). *Some programs have either no remaining balances due (example: Organizational Behavior in Innsbruck) or earlier final balance due dates. Check your program's page for more information.
• Course Registration: The Registrar will register officially confirmed students into the course(s) associated with your Spring Embedded Program on your behalf. All Spring Embedded Programs sections are purposely closed, and their capacity set to zero so that only confirmed students are registered.

Other Things to Consider :

• Prepare for Your Time Abroad: To get ready for your international travels, we recommend checking out resources on the Study Abroad website, including the following super useful pages: 
  • Managing Money Abroad
  • Cash, Credit Cards and ATMs Abroad
  • Health and Safety Abroad
  • Passports and Visas
  • Identity Abroad
     

• Family Pre-Departure Orientation (optional): As part of the pre-departure process during the Spring semester, OIP will host a virtual Family Pre-Departure Orientation which will go over the pre-departure process and provide tips and resources for families. Email invitations will be sent out to the Emergency Contacts that the students submitted as part of their application. 

• Study Abroad Visa (if applicable): Click here to visit our Passports and Visas page for more info if this applies to your program and your citizenship status.