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COVID-19 Frequently Asked Questions

Seton Hall University is monitoring the latest news and information regarding the coronavirus that emerged in Wuhan City, China and has spread to many locations around the world, including New Jersey. 

The official name for the virus is “SARS-CoV-2” and the illness it causes is known as “Coronavirus Disease 2019” (abbreviated as COVID-19). Please see below for commonly asked questions and answers about the disease and the University’s ongoing response.

There are confirmed cases of COVID-19 among members of the Seton Hall campus community (details). Although the University remains open, consistent with CDC recommendations, the University is further significantly reducing the number of individuals on its three campuses. Any changes to Seton Hall’s operating status will be distributed widely through multiple communications channels.

Students who are struggling with non-physical issues related to COVID-19 are encouraged to reach out to CAPS counselors.

The following FAQ's will be updated as new information becomes available.

Novel Coronavirus (COVID-19) Health Notes

Travel Recommendations and Study Abroad Details, Current F-1 and J-1 Students, New F-1 Student FAQ's

Prospective Students and Visitors Informations

Campus Services and Housing

Academic Affairs and Updates

Clinical Experience (60 hour) Placements 

Clinical Practice 1 (175 hour) Placements

Clinical Practice 2 (Full-time Student Teaching) Placements

Education Leadership Management and Policy Internships 

Professional Psychology and Family Therapy Students

Working at Seton Hall 

University Events and Commencement


Novel Coronavirus (COVID-19) Health Notes

How do I protect myself from COVID-19?

Prevention is very important. Here are ways to stay healthy:

  1. Wash your hands thoroughly and frequently with soap and water.
  2. Increase your fluid intake.
  3. Avoid touching your eyes, nose, mouth and face.
  4. Keep home/personal spaces clean; disinfect common surfaces.
  5. Avoid contact with sick people.
  6. Cover your cough or sneeze with a tissue/paper towel and discard it immediately. If neither are available, the crook of your elbow is acceptable. Do not cough or sneeze into your hand.
  7. If you have not received an influenza (flu) vaccine this year, get one as soon as possible.

What if I feel sick?

COVID-19 causes a respiratory illness. Symptoms may include fever, cough and shortness of breath, runny nose, headache and sore throat. In severe cases, the virus can cause pneumonia. There is no vaccine or treatment currently available for this or other coronaviruses.

  1. If you are off campus: Stay home and contact your medical provider over the phone.
  2. If you are on campus: call (rather than visit) University Health Services immediately.
  3. If you are diagnosed with COVID-19, Seton Hall asks that you give due regard to the health and safety of others and self-quarantine.

What is being done to prepare the University for the spread of COVID-19?

1. Since the onset of the disease, Seton Hall has distributed multiple community announcements to promote proper hygiene and other precautionary measures.

2.    The University is being more vigilant when cleaning doorknobs, handrails and other touch surfaces. Housekeeping is policing restrooms for sanitizing and filling soap dispensers.  

3.    Following the lead of companies such as Starbucks and Dunkin’ Donuts, Seton Hall will not be refilling reusable cups. Likewise, students will not be allowed to fill reusable containers in the Pirate Dining Room beverage areas.

4.    The University has formed a Health Intervention and Communication Team to streamline Seton Hall’s response to the emerging illness. Its membership includes:

  • Matthew Borowick, M.B.A., Interim Vice President of University Advancement
  • Rev. Gerald Buonopane, Ph.D., Senior Lecturer, College of Arts and Sciences
  • Shawna Cooper-Gibson, Ed.D., Vice President of Student Services
  • Barry Eck, Assistant Director of Public Safety
  • Cara Foerst, J.D., Associate Dean, School of Law
  • Joan Guetti, Ph.D., Senior Associate Provost
  • Yanzhong Huang, Ph.D., Professor, School of Diplomacy and International Relations
  • Judith Lothian, Ph.D., R.N., FAAN, Professor, College of Nursing
  • Diane Lynch, M.S.N., FNP-BC, Director of Health Services

5.    Director of Health Services Diane Lynch continues to communicate regularly with local and state officials to obtain the latest information about the spread of the virus.

6.    All spring study abroad trips were cancelled due to the spread of the virus internationally, as well as the potential threat of the virus spreading within the United States. For more information about study abroad, please click on the link above.

7.    Seton Hall is collaborating with the Archdiocese of Newark to implement its COVID-19 directives.


Prospective Students and Visitors Informations

Are campus tours still being offered through Undergraduate Admissions?

Starting on Monday, March 16, we will be suspending campus tours until further notice. 

In the meantime, we encourage you to watch the following:

  • Information Session Presentation – this is the presentation typically provided before our campus tour
  • Campus tour video – this student narrated video shows you key places around campus
  • Walking tour video with 360-degree videos – this video follows our student tour guides as they walk across campus and shows you stops along the tour using 360-degree videos
  • IHS campus video – this is a great opportunity to take a look at our Interprofessional Health Sciences campus where students in our Nursing, PA, PT, OT, AT, Speech-Language Pathology and Joint MD programs will study at some point during their time at SHU
  • Hear from our students – this link will allow you to hear the stories and experiences of dozens of Seton Hall students

Will the Pirate Preview admitted student event still take place in April?

Out of concern for the health and safety of our students, community members and visitors, Pirate Preview has been cancelled. Videos of each session will be made available and sent out to all admitted students within coming days. This event may be rescheduled for a later date, at which point we will notify all admitted students via email with any relevant information.


Will Undergraduate Open House still take place on April 19th?

Out of concern for the health and safety of our students, community members and visitors, this will now be a virtual, live event on Sunday, April 19, beginning at 11 a.m. (eastern). We will be offering live Q&A sessions with members of the Offices of Admissions and Financial Aid, current students, faculty and deans, as well as several other departments and programs. Visit https://www.shu.edu/undergraduate-admissions/open-house/index.cfm.


Can I still visit the admission office for an interview or an appointment?

We will not be taking in person appointments but students are welcomed to contact their admission counselor to set up a virtual appointment.


Is the South Orange Campus open to guests? 

The Ward Gate entrance (cars and pedestrians) will be closed 24/7.  Signage will be placed. 

Farinella Entrance: 

  • Vehicle entry – 1 lane only next to Guard Booth 
  • License plate recognition system allows for immediate acknowledgement by Guard of employees, thus allowing them entrance. 
  • If University moves to Essential Personnel access only, ALL vehicles will be stopped and even employees will have to show Essential Personnel Card. 
  • All Employees should be advised to carry CWID and Essential Personnel Card (if applicable) at all times. 

Non-Employees 

  • Will be stopped at Gate and questioned as to their business 
  • Deliveries will be permitted 
  • Parents picking up students will be permitted 
  • Visitors to Library will be not be permitted 

All employees who are having meetings with non-employees should be advised to do so remotely if possible.  If not possible, the name of the non-employee and the person/location of the meeting/host of the meeting must be provided to PS&S 24 hours in advance so that the non-employee/guest can be granted access. 


Campus Services and Housing

Are students allowed to stay on campus? 

Resident students currently remaining in residence halls must move out by 5 p.m. on Saturday, March 21 unless they have received written permission from the Division of Student Services in response to their Housing Accommodation request to remain in housing. Students will receive notification of their request no later than noon on Thursday, March 19. Resident students will receive a follow up email shortly with details on the moving process. Students with other concerns should email shuhousing@shu.edu.


Can I return on campus to retrieve my belongings?

We are balancing requests from our students and families to retrieve their belongings while being mindful of physical distancing guidelines. Beginning Friday, March 27 through and including Sunday, April 5, we are allowing a limited number of residents per day to come back to campus to pack up their belongings for the remainder of the semester. However, you must reserve a specific time so we can adhere to procedures to protect the health and well-being of you and our staff. With the guidance from the Office of Secretary of Higher education (OSHE), Seton Hall has taken all steps possible to protect the health and safety of students, family, and staff during the move-out process, such as minimizing the number of people moving out at one time, promoting social distancing throughout the process, and continuing to clean and sanitize areas.

To return to campus to retrieve your belongings:

  • Sign up for a designated Check-Out time on eRezLife with the following steps:
  • Log into SHU PirateNet and click on the eRezLife Chicklet
  • On the left-hand side of the page, there is a tab label “JOBS.” Click the job labeled “Belongings Pick-Up” and complete the form in its entirety.
  • Return to the home screen of eRezLife. 
  • To sign up for a check-out time slot, use the “sign up for an interview” button in the top center of the screen.
  • Please ONLY choose a time slot for the residence hall where your belongings are being picked up from.
  • A confirmation email will be sent to confirm your time slot for arrival. 
  • You may only arrive during your check-out time and not before or after the designated time.
  • Contact shuhousing@shu.edu with any questions regarding this process. 

You may also contact your Residence Hall Director (RHD) if you need assistance. A limited number of moving boxes are available for pick-up in the Boland Hall Pirate Cellar and the lobby of Xavier Hall. 

For the health and well-being of all community members, you may bring one individual to assist with your move. Anyone else accompanying you that day must remain in the car loading/parking area. The Housing and Residence Life staff will be available on that day to assist you, consistent with physical distancing policies and procedures. 

Important Note: Anyone coming to campus should be in good health and not experiencing symptoms of illness, including fever, cough or difficulty breathing. Anyone who lives in or traveled to areas with large numbers of COVID-19 cases should not come to campus.  Please consult the CDC website for further information.


How should I prepare to come to campus and pack my belongings? 

  • Dumpsters will be provided outside of the residence halls for anything you do not wish to take home. 
  • Check out instructions and your key envelope will be taped to your residence hall room.
  • If you are returning to campus and need your key, pick up your key from the hall Desk Assistant. 
  • Please discard all trash in the designated receptacles or the dumpsters.
  • If you have a refrigerator rental, please clean out all food, unplug the refrigerator and leave the refrigerator door open and in the room.
  • Take all of your belongings.
  • Lock your door.
  • Drop off your key in the dropbox before you leave campus. Please note, all of your belongings must be moved out of your room before you turn in your key.
  • Email Housing and Residence Life at shuhousing@shu.edu that you have vacated and locked your room and dropped your key.

What if I am unable to return to campus by April 5, 2020?

You can designate a proxy (Seton Hall resident or relative) to pack your room and move your items for you. You must provide written consent for this process here. Select “YES” for the question, “Do you have a proxy?” Students who use a proxy are still required to sign up on eRezLife with a check-out time (see instructions above). 

If you do not have a proxy, your rooms will be left in their current condition until April 15, 2020. After that date, your items will be packed by a University designated moving company and locked in a secure location on campus. You must provide written consent for this process here. Select “NO” for the question “Do you have a proxy?” and additional questions will appear. 

Please mail your room key to the address listed below. Be sure to include your name, ID number, room and hall:

Seton Hall University 
Attention: Housing and Residence Life 
400 South Orange Ave.
South Orange, NJ 07079


Why are students being asked to come back to campus to retrieve their belongings?

Students began retrieving their belongings from the South Orange campus as part of a move-out process that adheres to social distancing and complies with Governor Murphy's Executive Order 107 and its "stay at home" guidelines. State officials and our healthcare partners have asked us to be available should the need arise for safe living arrangements for healthcare workers. Thus, we are working to be in a state of readiness should our residence halls be required to assist our community partners with the state’s response to the pandemic.


Will there be prorated refunds for room, board and parking?

At the recommendation of the administration, the Board of Regents unanimously approved prorated refunds for room, board and parking. Like other universities that have committed to these types of refunds, Seton Hall is working through state and federal financial aid/Title IV funding regulations to ensure the refunds are processed in accordance with relevant laws and regulations. The process and relevant regulations are lengthy and complex. We anticipate refunds in April.

The University will provide prorated parking refunds for students at the IHS campus.


Are SHUFly and SafeRide services still running?

In response to the recent Corona virus (COVID-19) outbreak and CDC recommendations of social distancing, SHUFLY and SafeRide services are suspended effective immediately, with limited hours for Ora Manor. We apologize for any inconvenience this may cause. We hope to resume transportation services as soon as campus operations return to normal. 


Is the Mailroom open?

The mailroom on the South Orange campus is now closed for walk-in business. To arrange a mail/package pick up, please call (973) 275-5897 or email mailpickup@shu.edu.


Will the bookstore be open?

The Bookstore will be closed until further notice on all three campuses. Customers are able to make online orders and Follett is offering free ground shipping for deliveries. Orders can be placed at https://www.bkstr.com/setonhallstore/home.


What are the hours for the Dining, the Richie Regan Center, and the University Libraries?

  • Food service will be operating out of the Pirates Cove 7am-7pm daily. All students remaining on campus will be allowed to get meals from the Pirates Cove.
  • The Pirates Cove will also be open to the entire University community for purchases. The Pirates Cove is only for takeout service.
  • All catering is discontinued until further notice. Any questions please ChattBack us at 973-218-5932
  • The Richie Regan Recreation Center will be closed until further notice.
  • All University Libraries will be closed until further notice.

What are the office hours for Health Services? 

Health Services is open Monday through Friday from 8:45 a.m. - 4:45 p.m. and on Saturday's from 9 a.m. - 1 p.m. If you are on campus please call (rather than visit) University Health Services.


What can I do to help students during this time?

Seton Hall is relying on the strength of its community to help students who are most in need as a result of the COVID-19 pandemic and invites donations to the Student Emergency Fund and other areas of need.


Can I still attend in-person mass on the Seton Hall campus?

Mass continues to be celebrated privately in the University Chapel and streamed live via facebook.com/SetonHallCampusMinistry weekdays at noon and Sundays at 8 p.m. However, with the norms of social distancing being observed, the Main Campus Chapel of the Immaculate Conception is now open for private prayer and for celebration of the Sacrament of Penance.

Monday through Thursday
9:00 AM to 11:00 AM and 2:00 PM to 4:00 PM
(Confessions from 2:00 PM to 3:00 PM)

Friday
9:00 AM to 11:00 AM
(Confessions from 10:00 AM to 11:00 AM)

Sunday
4:00 PM to 7:00 PM
(Confessions from 4:00 PM to 5:00 PM)


How do I arrange for the packing and shipping of my items? 

Seton Hall will pack and ship your belongings at no cost to you and your family. Our University designated mover, All Seasons Movers, is a licensed and insured professional moving company. All Seasons is part of Atlas Van Lines and has an "A" rating by the Better Business Bureau.  In order to ship your items, fill out this form no later than April 21, 2020. 


I am uncomfortable having a stranger touch my personal belongings, what safety precautions are put in place? 

Seton Hall will pack and ship your belongings at no cost to you and your family.  Our University designated mover, All Seasons Movers is a licensed and insured professional moving company.  All Seasons is part of Atlas Van Lines and has an "A" rating by the Better Business Bureau.  In addition, they are trained in the most up to date safety measures.  The company will carefully pack your belongings, using professional protective packing materials, then label the boxes, and prepare them for shipping.  All Seasons will work with the Housing and Residence Life Staff to assist in providing photo documentation and an inventory of all items to packed and shipped.  All clothing, bedding and packable items will be boxed and shipped in its “as is” condition. 


I want to come to campus to retrieve my belongings.

We understand that you would like to come to campus to retrieve your belongings. Given the recent travel advisories, we want you to remain healthy and safe and we urge you to please stay home. Public health experts and government agencies have been ordering social distancing guidelines to help slow the spread of COVID-19. The situation has evolved even more rapidly in the last couple of days. NJ, NY, and CT have issued stay at home orders limiting all non-essential travel. Seton Hall will pack and ship your belongings at no cost to you and your family. The steps we are taking to pack and ship your belongings to keep both you and your items safe are in direct response to these social distancing guidelines and the stay at home orders in New Jersey. 


What about my micro-fridge that I rented? 

The micro-fridges in your room have been emptied and cleaned by our University cleaning service (Temco) and will be removed from your residence hall in mid-April by University Logistics.


What about items that are shared with my roommate? 

Both roommates can email SHUHousing@shu.edu with the item, and the location to where it should be shipped. Residents should include their names, building and room number in the email. 


What insurance or liability will be in place for student belongings?

Seton Hall will pack and ship your belongings at no cost to you and your family.  Our University designated mover, All Seasons Movers is a licensed and insured professional moving company.  All Seasons is part of Atlas Van Lines and has an "A" rating by the Better Business Bureau.  In addition, they are trained in the most up to date safety measures.  The company will carefully pack your belongings, using professional protective packing materials, then label the boxes, and prepare them for shipping.  All Seasons will work with the Housing and Residence Life Staff to assist in providing photo documentation and an inventory of all items to packed and shipped. In the rare event that an item is misplaced or damaged, you can email shuhousing@shu.edu.  


I want to pay to have my own things packed and stored, how do I arrange this?

We understand your desire to have a vendor of your choosing to pack and move your belongings, however for safety and security reasons, we are not able to coordinate requests for additional vendors to enter our residence hall buildings.


I have food, beverages, or other liquid items, what will be packed?

All Seasons can work with you to pack items that are deemed “packable.” Lotions, liquid foundation, makeup, perfume, beauty, and skincare products are considered packable.  Kitchen utensils and food items such as spices and sealed boxes of food are considered packable. However, opened food or beverages will not be packed. All Seasons will not be packing items that are in freezers or refrigerators.  As far as the cleaning products, some cleaning supplies are considered hazardous materials. Bleach, paint thinner, and some other non-pump liquid cleaning supplies can spill and cause more damage in the packing process. Additionally, liquids are generally not allowed during the shipping process. We are not trying to cause any additional hardships. We are trying to be mindful and not create potential damage through the packing and shipping process.  


Will we be reimbursing students for items that are disposed of?

All unopened cans, boxes of solid foods, and boxed or bagged dry goods are packable. Spices whether opened or not opened are packable. Opened food or beverages and any items in the refrigerator or freezer will not be packed. We are not trying to cause any additional hardships. We are trying to be mindful of any potential damage through the pack and ship process. There is no reimbursement for the few items that we anticipate may not be packable. If you have a concern about a particular item in your room, please let the Housing and Residence Life Team know. 


Why do I have to disclose my prohibited items on the form?  

Thank you for voicing your concern regarding prohibited items. Our primary concern is the safety of our movers and the Housing and Residence Life Staff. Because certain items are safety risks, we are asking for our students to voluntarily let us know about any prohibited items found in the residence hall.  Weapons of any kind, fireworks and illegal drugs and drug paraphernalia are safety risks and will be confiscated by Public Safety. Flammable candles and other non-dangerous prohibited items will be packed but should not reenter the residence halls. Alcohol will be discarded. As mentioned, voluntary information provided to us will be considered as we proceed. Failure to disclose creates an increased safety risk for everyone involved and everyone’s property, and therefore may be an exacerbating factor in disciplinary actions. Our goal is not to seek and punish; we are looking out for the safety of our community for the most at-risk items. If you are seeking additional information on the student conduct process, please contact the Associate Dean of Students at winston.roberts@shu.edu.  


How long will it take to ship my items? How do I track my items?

The length of time it will take to ship items will depend on how many boxes are shipped and the location. Shipping labels with tracking numbers will be created from the Seton Hall mailroom for items being shipped via UPS. For questions regarding shipping, please call (973) 275-5897 or email mailpickup@shu.edu.


What about international shipping? 

Currently we are only shipping items domestically. For international shipping, we will pack and store your items in a secure location on campus throughout the summer.  


Will housing be offered for Summer Sessions I, II, and III?

Due to the University's transition to online learning for Summer Sessions I, II, and III, housing will not be offered for the summer. 


Academic Affairs and Updates

How will the University’s operations change if and when COVID-19 spreads?

We will continue remote learning for the remainder of the spring 2020 semester. This will allow us to provide a detailed cleaning of campus and limit student interaction.

The University is asking faculty to be flexible in how students can complete their course requirements. The University will broaden its pass/fail rules to give undergraduate students more flexibility this semester. We are exploring how to maintain clinical experiences, which are required for licensure and professional development, in the face of potential site closures. 

There may be some rescheduling of assignments or extensions beyond the semester’s end. Useful information for faculty regarding various technology tools can be found here.


Are spring online classes meeting at normal class times during this online period? (Spring)
The class meeting time will depend on how the class will be held remotely. If a class is going to meet through TEAMs, it may be held at the usual time - but online. If the professor is posting power point slides, the class may be asynchronous. Faculty have been asked to indicate to students the expectations for how the material will be posted and whether the class will be asynchronous or in real time. The place to start is to look on the BlackBoard site for the course.

If a student is unsure about the class, they should reach out to the instructor for more detailed instructions.


Are summer online courses meeting at scheduled times during this online period? (Summer Session – May)

The class meeting time will depend on how the individual faculty member has designed their online course.  Some faculty will have regular meeting times and meet with the entire class on specified days and times as listed on the registration schedule.  Other faculty may choose to record their lectures and engage students in different ways through discussion boards, projects and/or research. Specific information will be posted on the Blackboard site for each course. If a student is unsure about the requirements of a particular course, they should email the professor for detailed instructions.


Can I opt to take a pass/fail option for courses this semester?

The deadline for undergraduate Pass/Fail requests for elective courses is the fifth week of classes.  This deadline is waived for those students now seeking the Pass/Fail option this semester for their free elective courses. The 6 Pass/Fail elective credits in the last 12-month period limit is also waived for the spring semester. The waiver to take any courses on a Pass/Fail basis has been extended to May 4, 2020.

Undergraduate students seeking a Pass/Fail option for courses in their major or in core courses should first consult with their department chair. In the College of Communication and the Arts and in the School of Theology, they should consult with their instructor and then their academic dean. Students in the College of Nursing or in dual degree programs with the School of Health and Medical Sciences should follow the guidance below: 

  • Nursing and pre-nursing majors must contact their chair or the Dean before taking any course P/F. 
  • Students enrolled in any SHMS dual degree program, in collaboration with the College of Arts and Sciences or the College of Education and Human Services, will not be permitted to receive grades of Pass/Fail in any and all prerequisite and/or preprofessional undergraduate course requirements for the specific dual degree programs.  If any SHMS dual degree students have further questions, they should mail Dr. Deborah Welling, SHMS Assistant Dean for Dual Degree Programs, at Deborah.welling@shu.edu.

In several instances, there are serious employment and licensing implications about which students need to be aware with Pass/Fail grades, and, in some cases, present a bar to Pass/Fail grades.  Likewise, Pass/Fail grades in a major required for admission to programs may make a student’s application to medical school and other graduate programs less competitive.  The chairs need to explain these implications to students.

Graduate students should consult with their chairs concerning the Pass/Fail grading options. On the graduate level these grades are S (satisfactory)/U (unsatisfactory). 

Students are reminded that a “P” (pass) grade is excluded from the calculation of grade point averages, but “F” grades are factored in the grade point average.  For students retaking courses to improve their grade point averages, the Pass/Fail option may not be advisable. Once a student elects the Pass/Fail option, it is final. 

The Stillman School recently approved a policy for pass/fail and for withdraw that will apply to undergraduate students for the spring 2020 semester. The policy is listed below.

Grading Options for Stillman Undergraduate Courses for Spring 2020 Semester

Pass/Fail

  • Last day to request pass/fail will be consistent with the University deadline.
  • ANY or All undergraduate courses may be taken pass/fail.
  • In cases where the Stillman School requires students to attain a certain minimum grade in a specific course, a grade of Pass will be considered as having met that requirement and a grade of Fail will be considered as not having met the requirement.

Withdraw Deadline

  • Last day of classes (May 4)

How do I request the pass/fail option for courses this semester?

The waiver to take any courses on a Pass/Fail basis has been extended to May 4, 2020.

Undergraduate students seeking a Pass/Fail option for a course should log into their PirateNet account. The link to ‘Request Pass/Fail in Spring 2020 course’ is located within the Registration Tools menu found in the Academic tab.  Once the Spring 2020 term has been selected ,students will see a list of courses for which they are enrolled this semester,  A drop-down menu appears next to each course that can potentially be taken on a pass/fail basis.  From the drop-down menu select the option: ‘Pass/Fail Requested’ and press Submit Changes,  An e-mail will be sent to your Seton Hall e-mail account confirming receipt of the request.  The request will then be routed to your academic dean for review.  Students will be notified again via e-mail once their request has been reviewed and processed.


Does taking a course pass/fail disqualify a student from Dean’s list?

Taking a course P/F does not disqualify a person from Dean’s list eligibility, however a student must earn letter grades in 12 or more undergraduate credits for the semester. Students must complete all courses with a G.P.A. of 3.4 with no grades lower than a ‘C.’

Students who receive a grade of “I,” “WD,” “NR”, “RR” or “IW” or “NA” or “NSA” or “FSA” in a semester are disqualified from Dean’s List eligibility for that semester. Students who are ungraded in a course are ineligible for Dean’s List consideration until such time as they are fully graded.


Does taking a course pass/fail impact scholarship eligibility?

The Pass (P) grade will not impact the GPA needed to maintain a student's scholarship eligibility. To remain eligible for a scholarship, students are still required to maintain the cumulative GPA indicated in their initial scholarship letter. If students take a class as a Pass/Fail, and Pass (P) the course, it is not factored into the GPA so it will not change your GPA. Grades of Fail (F) will be factored into the GPA.


Will summer 2020 classes be held online?

Summer Sessions I (May 19 – June 23/30) and II (July 6 – August 6) will be held remotely. The University has added a Summer Session III (August 7 – August 26) to help students complete their studies. While we are preparing Summer Session III for an online format, we are hopeful that an improvement in the public health situation will allow us to provide Summer Session III in person. Registration is ongoing.


Can the $1,500 summer grant be used by graduate students, visiting students or for graduate course? 

No, the $1,500 summer grant cannot be used by graduate students or for graduate course. Visiting students are not eligible for the grant.


Is the $1,500 summer grant the same as the $1,500 award I received as part of my University Scholarship or is it in addition to this? 

This is the same grant, it is not an additional grant. The major change is that if you were not awarded this as part or your original scholarship this $1,500 is now available to you.


To use the $1,500 summer grant do I have to take classes in the same summer session? 

No, these courses do not have to be in the same summer session. Students can take two course during any of the summer sessions to receive the $1,500 scholarship.


To use the $1,500 summer grant do I have to take classes in the same summer session? 

No, these courses do not have to be in the same summer session. Students can take two course during any of the summer sessions to receive the $1,500 scholarship.


When will the $1,500 summer grant be applied to my account? 

The $1,500 summer scholarship will be applied to your account after your two summer classes have begun. This means if you are taking one class in summer session I and a second class in summer session 2, the scholarship will not be posted until after the start date of your second class begins during summer session 2. You will not be charged a late fee during this time. If you drop the second course you will not receive the $1,500 scholarship.


Are clinical experiences, internships or student teaching assignments suspended?

  • The College or Nursing is suspending the clinical experiences for all pre-licensure students. That includes our undergraduate students, and our CNL students who are pre-licensure MSN students, through and including Monday, April 13th and will be communicating with students about plans to complete clinical course objectives. Graduate students should contact their program directors regarding practica decisions. 

All SHMS clinical rotations, clinical practica, or any off-campus clinical experiences have been suspended through April 12, 2020.  Any SHMS student requiring additional clarification or assistance should contact their department chair, program director, or departmental Director(s) of Clinical Education. 


What’s happening with social work clinicals?

Due to the University ‘s continuance of remote learning for the rest of the semester, and in consideration for the health and safety of our students and the communities they serve, all field work in the social work undergraduate and graduate programs is suspended for the rest of the semester. However, according to national social work accrediting requirements, the required field hours must be completed. Please see the notice sent to students regarding the methods in which these requirements will be met. Any questions should be made to your field placement director.


Do I need to return to my placement in the Spring 2020 semester?

Not at this time. In consultation with CEHS administration and faculty, the Office of Clinical Experiences (OCEAR) has decided to have all clinical experience interns end their placements as of Friday, March 13, 2020. Pre-clinical interns should have completed 30 hours in their classroom. Midterm timesheets need to be verified and sent to OCEAR as required. Midterm timesheets were due by Friday, March 13, 2020. Details regarding verifying hours were provided in Director Grove’s email communication on Friday, March 13th. 


What if I don’t have 30 hours completed in my placement this semester?

Pre-clinical interns who were not able to complete 30 verified hours as of March 13th will be evaluated on a case-by-case basis to determine how to meet the required hours. Please contact the OCEAR if you did not complete the 30 hours, and please be sure your timesheet is submitted.


What if I didn’t have an opportunity to teach a lesson for my course?

Please speak to your course instructor regarding any course requirements that are connected to your clinical placement.


What about the required lesson observation and evaluation?

OCEAR will be communicating with your cooperating teacher and clinical supervisor regarding evaluations. We realize that some candidates taught a lesson and were observed while others were unable to do so. In coordination with your cooperating teacher and clinical supervisor, we will need one completed Observation & Conference Report evaluation. Again, arrangements for completion will be made on a case-by-case basis as we expect that most students have completed this requirement.


How many hours do I need to complete this semester? 

While NJDOE recognizes that these are unprecedented and unusual circumstances, for the benefit of our P-12 students they must hold to the standards of certification regulations. State regulations require 175 hours in Clinical Practice 1. There are various ways we can account for these hours. Delivering your OCEAR time sheet is critical so we can review completed hours as compared to state regulations. Please be sure that we have your timesheet turned in as soon as possible.


Should I participate in any e-learning planning or delivery with my cooperating teacher?

Yes! If you’re cooperating teacher provides you an opportunity to assist with any aspect of their distance learning, you are to work with them. These are difficult times for and we feel strongly that cooperating teachers can benefit from as much help as possible. You can offer to identify resources to assist with specific content or lessons, assist with planning, offer to review or grade assignments; any assistance is beneficial and will give you an opportunity to learn and grow. 


What if I didn’t have an opportunity to teach a lesson for my methods course?

Please speak to your course professor regarding any course requirements that are connected to your clinical placement.


What about the required lesson observations and evaluations?

By Friday, March 13th, we should have received two evaluations from your clinical supervisor and one from your cooperating teacher. OCEAR will communicate with your cooperating teacher and clinical supervisor regarding any additional evaluations and how they will be completed, if necessary.


What is the NJDOE requirement of weeks to complete this semester?

NJ state regulations state that clinical practice 2 must be one semester. While NJDOE recognizes that these are unprecedented and unusual circumstances, for the benefit of our P-12 students they must hold to the standards of certification regulations. In communication with NJDOE, we are seeking clarification on this guidance. As communicated in Director Grove’s Friday, March 13 email, you are asked to send a copy of your timesheet and completed weeks to this point in the semester. Being able to review your time to date in the classroom is key to evaluating your status. 


Should I participate in any e-learning planning or delivery with my cooperating teacher?

Yes! If you’re cooperating teacher provides you an opportunity to assist with any aspect of their distance learning, you are to work with them. These are difficult times and we feel strongly that cooperating teachers can benefit from as much help as possible. You have been involved with the lessons, students and classroom. Our goal is for you to continue do so. Many teacher candidates and cooperating teachers have communicated some outstanding collaborative efforts. Any time you continue to complete during distance learning will count toward semester requirements. If you have been told you are not able to assist with the distance learning curriculum, please reach out to Director Grove as soon as possible. While not ideal, and certainly unchartered territory, the current situation is presenting itself with an opportunity for learning, growth and experience none of us could have predicted at the beginning of the semester.


What if I haven’t submitted my edTPA yet?

You should communicate with your seminar instructor who will discuss next steps.  If you have completed your edTPA, or you have all of the video to complete your edTPA, but have not submitted it, please submit. The next submission date is Thursday, March 26th. 


What if I receive my edTPA score report and I need to resubmit?

While NJDOE recognizes that these are unprecedented and unusual circumstances, for the benefit of our P-12 students they must hold to the standards of certification regulations. Communication is continuing with NJDOE to identify next steps. You may also discuss this with your seminar instructor.  There are many reasons that you might be required to resubmit, and some of them can be remedied quickly.  It is important that you communicate with your seminar instructor in the case of a resubmission.


What about the required lesson observations and evaluations?

By Friday, March 13th, OCEAR should have received 3 Observation & Conference Report evaluations from your clinical supervisor and the midterm Clinical Competency Inventory (CCI) from both your supervisor and cooperating teacher. During distance learning, you should maintain weekly contact with your clinical supervisor. OCEAR will communicate with your cooperating teacher and clinical supervisor regarding additional evaluations and how they will be completed.


How do I contact OCEAR?  

If you have questions or concerns, contact Director Grove at karen.grove@shu.edu.


What is required in the first semester internship?

In consideration of the COVID-19 crisis, please note the following changes in our SHU/ELMP program requirements for each of the courses are related to this 2020 spring semester. 
  
ELMP 8981 (first semester) 

  • The number of hours required is 300.  
  • It is expected, however, that a significant number of hours can be accumulated by working remotely on various “administrative program experiences” (Letters A-J in the Manual), e.g. conversion of curriculum, instructional deliver methods to online instruction, research and data analysis, ‘School Improvement’ projects, technology, etc.   
  • The intern is expected to maintain communication with their SHU advisor. This intern/advisor communication must occur to ensure the completion of the required hours.  It is suggested that both the advisor and the intern both make the effort to connect as soon as possible to discuss the current status of the intern’s logged hours and the anticipated progress regarding the aforementioned work which can be done remotely.  
  • During this crisis, the advisor will not be required to visit schools but may communicate electronically as an acceptable alternative. 
  • Upon completion of the spring semester, grades should be recorded by the SHU advisor by communicating with Dr. Mel Katz who oversees the Administrative Internship Program.  
  • A letter signed by the school/district mentor verifying completion of 300 hours (or less as per the adjustments made on a case-by case basis) must be presented to the SHU advisor.  The advisor and intern should also review evidence of program experiences, logged hours, description of activities and reflections of those activities. 

Dr. Katz melvin.katz@shu.edu is the person to by contacted by SHU advisors and interns.  He will assist and support you in any way he possibly can.  His cell number is 914-536-4300.  In the event you cannot reach Dr. Katz, always feel free to contact me.  


What is required in the second semester internship? 
 
For the ELMP 8982 (second semester/program completion) internship, the following will apply: 

  • Typically, interns engage in 250 hours at their school/district during the second semester and 50 hours at the “Alternate Site”.  This approach may be adjusted according to the individual’s circumstance in accordance with an understanding between the advisor and mentor. 
  • A letter signed by the school/district mentor verifying completion of 600 hours (or less as per the adjustments made on a case-by case basis) must be presented along with the PORTFOLIO (including logged hours, evidentiary materials, reflections, etc. as per the program requirements).  The portfolio may be completed in an electronic format or a hard copy can be mailed to Dr. Katz at Seton Hall University. 
  • Dr. Katz melvin.katz@shu.edu is the person to by contacted by SHU advisors and interns.  He will assist and support you in any way he possibly can.  His cell number is 914-536-4300.  In the event you cannot reach Dr. Katz, always feel free to contact me.     

Everything mentioned above is contingent on what happens in future weeks.  We will make further decisions as the time, circumstances and directives of the CDC and New Jersey government officials and the SHU administration dictates. 
  
For questions, please contact the program director, Dr. Jim Corino at james.corino@shu.edu or by phone at 973-275-2356.


How do I manage my placement during this time?

PPFT student interns and externs must consult with their site supervisors regarding their sites' responses for the care of their population.  Your supervisors are responsible for the care of their clients/patients/students and you are part of the clinical/counseling team. Therefore, you must be aware of how your site manages the handling of the COVID-19 response, as well as your role in its process during this time.


What are my ethical and legal obligations regarding my site?

Student interns and externs must adhere to ethical and legal codes.  Mental health professionals across settings are ethically and legally bound to avoid client abandonment, and decisions that impact attendance on-site or work with clients must be approved by site supervisors, program faculty/clinical coordinators.


What if my site closed or is closing?

If an internship/externship site is closing, then the student must inform their SHU program director, clinical coordinator and clinical seminar instructor.


What do I do about supervised clinical experience hours if my site placement is disrupted?

Student interns/externs should discuss expectations for accruing training hours with their on-site supervisors should there be interruptions in service. If sites your site determines that Telehealth methods are appropriate (HIPAA or FERPA compliant), then please work closely with your supervisor and carefully review your relevant professions ethical codes and legal requirements.  
Indirect hours may be accrued under your supervisor’s direction in some of the following possible ways: 

  • Readings/Videos
  • Webinars
  • Case studies
  • Assessment protocol study
  • Psychological report writing 
  • Your clinical seminar instructor may consider class assignments for indirect hours as well.

What if I am very uncomfortable about being on site at this time? 

A student may be excused from a site, but only after appropriate transfer or termination protocols have been discussed and agreed upon with the site supervisor, clinical seminar instructor, the clinical coordinator and the program director. The intern/extern must enact the agreed upon sequence of clinical behaviors prior to leaving the site and the clients.  Any remaining internship or externship hours will need to be completed at a future time.


What if I cannot complete my hours before the end of the semester?

The PPFT clinical programs are actively engaged in supporting students as much as possible with their hour accrual. Students are encourage to stay connected with their site supervisors for potential training opportunities that might arise as each site implements their alternative method of mental health service delivery.  


Who do I contact if I have questions about internship or externship?

If you are part of the Online Professional Counseling or School Counseling programs, please contact Ms. Cristina Nicolau at Cristina.nicolau@shu.edu. If you are part of the following programs, please contact Dr. Peggy Farrelly at Margaret.farrelly@shu.edu:

  • Counseling Psychology PhD 
  • On-campus Counseling/Professional Counseling MA/EdS 
  • On-campus School Counseling MA 
  • Marriage & Family Therapy, MS 
  • School Psychology, MA/EdS

NOTE: This is subject to and likely to change over the upcoming weeks, as we learn more about community health measures and timelines of closures.


University Events and Commencement

Are University Events, planned for later in the semester, still taking place? 

All University events for the Spring 2020 semester, both on campus and off-campus, will be canceled or rescheduled. Please check here for further details. 


Will the 2020 Baccalaureate Commencement ceremony, as well as graduate and law school graduation ceremonies still be held?

The 2020 Baccalaureate Commencement ceremony, as well as graduate and law school graduation ceremonies, have been postponed. The preexisting Commencement Committee(s), inclusive of student representatives, will help plan the appropriate ceremonies.  

Plans are underway to celebrate the undergraduate and graduate Class of 2020 with a homepage takeover the week of May 18th. Soon graduating seniors will receive an online survey that will help the University stage an official in-person Commencement later this year. Graduate ceremonies and recognition activities, including those at the School of Law, are still being developed. Students fulfilling the necessary academic requirements will graduate and receive their diplomas, on time, regardless of when or how Commencement occurs. 


How will May 2020 graduates be affected in the event Seton Hall’s operations are disrupted?
The University is asking deans and faculty to provide solutions for seniors who — because of COVID-19 — find it difficult to complete their coursework. Undergraduate students who have completed all but six credits toward their degree may be able to walk in Commencement. Graduate students should work with their program directors on graduation requirements. 

Some students require experience in clinical settings for licensure. Some of our healthcare programs face the possibility of students’ rotations being reduced at a clinical site should any cases of COVID-19 be identified. Affected departments will address clinical course grading, completion requirements and the impact on graduation.


Are BIG EAST games and other athletics events still taking place?

The NCAA Basketball Tournament and all NCAA Spring Sport Championships have been cancelled. The BIG EAST Conference has also cancelled all spring sport seasons. Moving forward all home and away athletic events have been cancelled.

What is the Great Minds Forward Committee?

Seton Hall has established the Great Minds Forward committee, which is charged with envisioning the resumption of in-person activities, programs and classes. The committee is made up of individuals who represent each of the University's constituencies. More information will be made available in the coming weeks.

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