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Blackboard Course Retention Policy  

Purpose of Policy:

This policy defines the duration of course availability and course data on the Blackboard Learning System and the course deletion schedule.

Policy Summary:

All courses on the Blackboard Learning System are available to faculty assigned to teach and students enrolled in the course for one semester prior to the course running and three semesters (Spring, Summer, Fall) after the course has completed.

The removal of courses from the Blackboard Learning System is necessary to maintain a manageable database size to ensure speed and performance of the systems as well as a cost containment measure in the amount of storage needed.

Examples: A Blackboard course site created in Fall 2008 will be deleted in Spring 2010. A Blackboard course site created in Spring 2009 will be deleted in Summer 2010. A Blackboard course site created in Summer 2009 will be deleted in Fall 2010.

Term Course Offered

Fall 2013
Spring 2014
Summer 2014
Fall 2014
Spring 2015
Summer 2015
Fall 2015
Spring 2016
Summer 2016
Fall 2016
Spring 2017
Summer 2017
Fall 2017
Spring 2018

Date Courses Removed

Feb. 15, 2015
May 30, 2015
Oct. 15, 2015
Feb. 15, 2016
May 30, 2016
Oct. 15, 2016
Feb. 15, 2017
May 30, 2017
Oct. 15, 2017
Feb. 15, 2018
May 30, 2018
Oct. 15, 2018
Feb. 15, 2019
May 30, 2019

What gets deleted from a Blackboard Course Site?

Deleting a Blackboard course site permanently removes it from the Blackboard system so that it is no longer accessible. When a Blackboard course site is deleted it is automatically removed from a user's course list.

All materials stored in the Blackboard course site are deleted. This includes all files, grades, assignments, quizzes, surveys, links and anything else associated with the course site.

How Do I Retain a Copy of the Content Before the Course is Deleted?

  1. Instructors can copy materials from older courses into newer courses.
    • View the instructions to copy the content from one course to another.
    • The TLT Center recommends that you choose to copy pieces of the source course to be copied to the new course to avoid copying student specific data like grades or discussion posts
2. Instructors can backup their materials outside of Blackboard.
  • Instructors can archive or export a course feature from the course management area and save a backup of the course to their local PC or burn the content to CD or DVD for portability. View the instruction details for creating an archive package which creates a permanent record of a course, including all the content and student information such as grades and discussion board posts. View the instruction details for creating an export package which can be later restored to the system. Please note that you cannot interact with an archived course package, to view or copy any material the course must be restored to the Blackboard Learning System.

Effective Date
April 29, 2010

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