How to Apply
(Work study awards are limited and awarded on a first come, first service basis.)Step 1
Check your initial eligibility requirements below. If all requirements are satisfied, move to step 2.Eligibility Requirements:
- File your FAFSA before the March 1 deadline
- Be a full-time student registered for 12 or more credits
- Maintain the required GPA of 2.0
- Have an EFC (Expected Family Contribution) under $11,000 (this can be found on your student aid report on your PirateNet account)
Complete the I-9 Employment Verification and W-4 forms and submit to the
Financial Aid Department. All students eligible for Federal Work Study will be
emailed with notification of their eligibility. This email notification can be
used to inform your interviewing supervisor of your eligibility for Federal Work
Study. The FWS eligibility email notification is not a guarantee of Federal Work
Study or employment but rather is confirmation of your eligibility once all
requirements have been met.Step 3
Once you receive notification that you are eligible for the program, locate and
obtain a position. You may look for open positions by checking the Student
Employment Database located at https://jobs.shu.edu. Show your FWS eligibility email
notification to the hiring department as proof of your eligibility.
Once you have been offered a position, your supervisor will complete and
submit you Student Hiring Proposal. The Student Hiring Proposal is a contract
between the hiring department and the student. After all forms have been
received the Federal Work Study award will be offered on your account. A
confirmation will be sent to your supervisor advising of your eligibility for
the program and your authorized start date. You may not begin working until you have received the finalized approval.
Complete the Required Forms in order to work on campus.
Click on each document to download it in PDF format:
- I-9 Form (Employment Verification)
Required by the federal government to be completed prior to working.
The I-9 form can be completed at the Service Counter in Financial Aid.
Below are some acceptable documents you may present to complete the
I-9. You only need to do this once.
- Original Social Security Card - To be used to verify employment eligibility as well as confirm correct SS# & full name for IRS.
- Original Driver's License or University ID card - Must be a picture ID to verify your identity.
Please note: Faxed, mailed or e-mailed I-9 forms and/or identifications are not accepted. Original identification must be presented to the Financial Aid Office in Bayley Hall.
- W-4 Form
This is completed when submitting the I-9 form. This information will
remain on record for the duration of your employment. If you wish to
change that information, you may complete a new W-4 form in the Payroll
Office located in Bayley Hall, Lower Level, Room 10.
- International Students have to meet additional documentation requirements:
- I-94 form: To verify admission visa status
- I-20 form: To verify educational affiliation and visa status
Read more »
- Check the pay period schedule to ensure your timesheets are submitted on time. The Kronos system is located on your PirateNet page under the table of 'Offices and Services.' The timesheet link is located under the 'Human Resources' heading. Read more
- Any questions? Review the FAQs for Students or contact Student employment office at StudentEmployment@shu.edu.
Students cannot be hired as temporary workers.Positions:
Students may hold only 1 position on campus. Academics:
To be eligible for student employment, Undergraduate students must maintain a 2.0 cumulative GPA average and be in good academic standing as defined by the Probation Policy published in the University Catalog.Funding:
There are two sources of funding under student employment.
- Federal Work Study - You must file a Free Application for Federal Student Aid (FAFSA) and demonstrate financial need. A FAFSA must be filed before the Seton Hall March 1 deadline.
- University Funded - All eligible students may be considered. (A FAFSA is not needed).
The starting pay rate is currently $7.25 per hour depending on the job description and may go as high as $14.00 per hour. Some technology pay scales range higher but are very specific in their requirements.
Students may work up to 20 hours per week during the academic year. During specific non-academic periods students may work up to 33 hours per week. This schedule is determined by Student Employment.