Procurement

Credit Card Services

 

The Procurement Department is responsible for managing all aspects of the University's Chase and AMEX credit card programs.  This includes ordering new cards, cancelling accounts, training new cardholders, auditing statements and receipts submitted and ensuring overall compliance with each program.

Prerequisites:

Any SHU employee who is a Cost or Budget Manager is eligible to become a Chase credit card user.  Any Executive Cabinet Member is eligible to obtain an AMEX Platinum Card.

Process:

The supervisors of the card applicants fill out and sign standard Chase or AMEX applications.  Applications are checked for compliance by Procurement and cards ordered via Chase or AMEX.  Upon receipt of the cards, applicants are trained by Procurement's Compliance Accountant on proper card use, asked to sign statements agreeing to comply with policy and then must use cards as per policy and submit monthly statements and associated backup on time every month.


Related Documents:

Chase Cardholder Agreement
This document is signed by all SHU employees who receive a Chase card after receiving training on card use.

Chase Cardholder Placemat
This document is a training tool to be used by SHU employees to assist them in managing their Chase card.

Chase Credit Card PaymentNet Overview
This PowerPoint document shows Chase cardholders basic PaymentNet functions for credit card management.

Chase Credit Card Policy Overview
This PowerPoint document is a basic overview of Chase Policies and Procedures.

Chase Credit Card Request
This form is used by all Seton Hall employees to request a Chase MasterCard.

Chase Process Flowchart
This flowchart shows how the typical Chase order to statement reconciliation process works.

Missing Receipt Form
Use this form when submitting expense reports or Chase statements when the original vendor receipt or a copy   is lost

Related Policies & Procedures:

Chase MasterCard Policy
This document is the official Chase credit card policy document for Seton Hall University.

 
 
Contact Us

Procurement
(973) 761-9370
(973) 761-9780
Fax (973) 761-9201
Bayley Hall Rm. 2

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