Policy ID:
Date Instituted: October 10, 2002
Last Revised: October 1, 2002

Policy Description

Use of the campus e-mail system is provided to the campus community to improve communication and, as with all computer systems and networks owned or operated by Seton Hall University, the University "...has specific rights of access; regulation of use; and resource allocation and management." (Appropriate Use of Computer Facilities. I.1.)
 
In order to conserve University e-mail/network resource, all "mass mailings" also known as Broadcasts are processed through the appropriate offices:

• Office of the President

• Office of the Executive Vice President

• Office of the Provost

• Office of Mission and Ministry

• Office of Board Affairs

• Human Resources

• Compliance Office

• Community Alert (Student Affairs)

• Parking Services

• SHUFLY

• Broadcast Account (IT Services)

In addition to e-mail communications with the University from the above offices, messages of interest appropriate for distribution to the University community can be posted via the Community Announcements database, University Calendar of Events and within Blackboard. Instructions on how to post to these databases can be received by calling the Help Desk at (973) 275-2222.
 
Bypassing the above offices in attempting to send unsolicited e-mails to large numbers of users is in violation of the above guidelines and will be penalized according to current policies governing employees and students. Sending and/or forwarding chain letters by the indiscriminate use of the Seton Hall University Name and Address Book is an example of such a violation.
 
In addition, all use of e-mail through University owned or operated computer resources is governed by the applicable local, state and federal laws.
 
Reporting Violations

• Report e-mail violations to abuse@shu.edu

• Report University policy violations to the Compliance Office: Compliance_Office@shu.edu

 
University Policies/Standards

• Seton Hall University Policy Against Sexual Harrassment
• Seton Hall University Policy Against Racial/Ethnic
• DiscriminationCatholicity Statement
• Student Standards of Conduct
  

 
Internet Resources
The following is a list of web sites that track e-mail hoaxes:

• http://www.nonprofit.net/hoax/default.htm

• http://urbanlegends.about.com/

• http://www.hoaxkill.com/

Related Policies:

University E-mail Guidelines
Seton Hall has created the following e-mail guidelines to govern the use of the University e-mail system.

Related Services:

E-mail Accounts
All Seton Hall University employees and students are issued a university e-mail account.