Policy ID:
Date Instituted: July 1, 2008
Last Revised: July 1, 2008

Policy Description

PREAMBLE:
 
To create an environment that contributes to the living and learning opportunities for each resident student, Seton Hall University’s Department of Housing and Residence Life (HRL) encourages students to interact with one another responsibly. Resident students have a room on campus; however, the entire campus residential community is their community and thus their responsibility. Other students who do not reside on campus are welcome to visit the residential community.
 
The Guest and Visitation Policy allows for residents and visitors to interact in the Seton Hall residential community, while providing parameters to help promote a safe living environment that is conducive to student learning.
 
 
DEFINITIONS:
 
For the purpose of this policy:
 
Consent form is a form that must be filled out by a parent/guardian of a person under the age of 18 wishing to spend the night in a University residence hall. The consent forms are available at all residence hall front desks, residence hall director offices, on-line at: http://studentaffairs.shu.edu/housing/policies.html, and from all resident assistants (RA). Ora Manor residents must see an RA or go to staff office on the 2nd floor of the building.
 
Daytime is defined as 8:01 a.m. until mid-night (11:59 p.m.).
 
Guest is defined as any person who is not a resident of the University residence hall being entered, and a person is considered a guest of a specific host rather than a particular residence hall.
 
One-week period is defined as the time from Sunday 12:01 a.m. to Saturday 11:59 p.m.
 
Overnight is defined as 12:01 a.m. and beyond to 8 a.m.
 
Resident is defined as any Seton Hall University student who has a current housing assignment.
GENERAL RULES:
 

1. The Guest and Visitation Policy applies to all Seton Hall University students and their guests.
2. All students and guests must carry their valid Seton Hall University I.D. or a guest pass with them at all times.
3. A resident (host) is allowed a maximum of three daytime guests (8 a.m.-midnight) at a time. 
4. A resident (host) is allowed one overnight (see definition of overnight) guest at a time, with a maximum of two times per week (see definition of week).
5. An overnight guest must be the same gender as the resident (host) student. A resident (host) students is responsible for his/her guest and their actions at all times. 
6. Only guests with valid overnight passes are allowed through the front gate of campus after midnight.
7. Overnight guests are not allowed to visit other residence halls at any time, other than the one they are registered in.
8. An overnight guest pass is valid until Noon of the following day, and the guest has a privilege to stay any two days during a one-week period (see definition of one-week period), not to exceed 20 nights per semester.
9. Daytime visitation has no limits. Visitors are issued day passes (valid 8 a.m.-midnight only) after registering at the residence hall front desk and leaving a valid I.D. 
10. If a resident of another University residence hall is hosting your guest overnight, you must escort your guest to the other University residence hall and have the overnight host register them at his or her residence hall front desk. 
11. To obtain a guest pass, visitors to University residence halls must present one of the following: 
12. • Commuter Students: a valid SHU I.D. 
    • Non-SHU Students: a government issued photo ID such as a valid driver’s license with a photo, military I.D., or  DMV non-drivers license.  Photo College I.D.cards are acceptable provided they are valid for the current term. 
    • Please note that we do not accept passports, birth certificates, green cards and/or social security cards.
13. Overnight guests who need an overnight parking pass can secure one the following way. A parking pass can normally be obtained at the Office of Parking Services located at 68 Duffy Hall between the hours of 8am to 5:45pm Monday through Thursday, and 8am to 4:45pm on Fridays. At all other times overnight-parking passes can be obtained from the Office of Public Safety and Security. Vehicles parked on campus overnight with improper parking passes are subject to a fine and/or towing.
14. The Guest and Visitation Policy is in effect on the first day of classes in the Fall Semester and ends on the last day of classes in the Spring semester. No guests are permitted in University residence halls before or after these dates. See posted policies for Welcome Week, Senior Week and Summer.
15. No visitors are permitted when the University residence halls are closed: Thanksgiving, Winter Break, Spring Break and Easter.
    

 
POLICIES AND PROCEDURES
 To Residents:

1.   After midnight you may only host one resident student and one overnight guest. Please note that a commuter student staying past midnight is considered an overnight guest.
2. You may visit other residence halls by swiping your I.D. from 8 a.m.-midnight. From midnight to 8 a.m., as a resident, you are able to visit other halls by being signed in by a resident of that hall. If you wish to host someone from another hall, you may sign in him/her (one per person) at the residence hall front desk. The resident student visiting a hall (other than his or her own) will be required to leave his or her SHU I.D. at the residence hall front desk. After midnight, you may only host one (1) resident from another University residence hall. 
3. If you wish to host a commuter from 8 a.m. to midnight you must meet the commuter student at the residence hall front desk and register him or her as a visitor. From midnight to 8 a.m., your commuter friend is only allowed in a University residence hall if he or she receives an overnight pass by midnight. Please note: An overnight visitor must be of the same gender.
4. If you wish to host a non-SHU person you must bring your guest with proper and valid I.D. to the residence hall front desk to receive a guest pass between the hours of 8 a.m. and midnight. No guest passes are issued after midnight. Please note: An overnight visitor must be of the same gender.
5. If you wish to have your parents and/or grandparents visit you, you must meet them at the residence hall front desk and register them in a parents/grandparents log each time they enter the University residence halls. They will be asked/required to show I.D. Any other family member (siblings, cousins, etc.) wishing to visit you must obtain a guest pass at the residence hall front desk. Please note: Parents and grandparents do not count toward your daytime guest total.
6. If you wish to host a non-SHU person younger than 18, you must bring him or her to the residence hall front desk to receive an under-18 guest pass. If that person is 15 or older and is staying overnight he or she must present a letter of consent (see definitions) from a parent/guardian containing a contact phone number, for approval by HRL senior staff and/or RA. Please note: Visitors younger than 15 are not allowed to stay overnight in University residence halls.
   

To Commuters:

1. If you wish to visit the University residence halls between 8 a.m. and midnight, your host must accompany you to the residence hall front desk and register you as a visitor. You must register each time you enter the University residence hall.
2. If you wish to visit the University residence halls between midnight and 8 a.m. you must obtain an overnight pass prior to midnight.
3. As a commuter student, you have the privilege to stay as an overnight guest a maximum of any two days during a one-week period (see definition of one-week period), not to exceed a total of 20 nights per semester (defined as first day of classes until halls close).
   

Related Documents:

Parent Guardian Form (PDF)
This form is used if any guests between 15 - 17 wish to stay overnight in the residence halls.