Department of Housing and Residence Life

Guest and Visitation Policies and Procedures

 

Preamble:

To create an environment that contributes to the living and learning opportunities for each resident student, Seton Hall University’s Department of Housing and Residence Life (HRL) encourages students to interact with one another responsibly. Resident students have a room on campus; however, the entire campus residential community is their community and thus their responsibility. Other students who do not reside on campus are welcome to visit the residential community.

The Guest and Visitation Policy allows for residents and visitors to interact in the Seton Hall residential community, while providing parameters to help promote a safe living environment that is conducive to student learning.

Definitions:

For the purpose of this policy:

A Valid ID can either be a license, a college ID, a military ID, or a DMV non-drivers license. The ID must have a picture of the guest, and a valid expiration date, and cannot have a hole punched through it. We will not accept passports, passport cards, or any other government issued ID. All SHU students may only present their SHU ID cards.

Daytime is defined as 8:01 a.m. until mid-night (11:59 p.m.).

Guest is defined as any person who is not a resident of the University residence hall being entered, and a person is considered a guest of a specific host rather than a particular residence hall.

One-week period is defined as the time from Sunday 12:01 a.m. to Saturday 11:59 p.m.

Overnight is defined as 12:01 a.m. and beyond to 8 a.m.

Resident (Host) is defined as any Seton Hall University student who has a current housing assignment.

Two Day Pass is a pass that expires in two days rather than one. Presuming the host will not exceed their maximum number nights for guest visitation, a host can request this pass for their guest.

General Rules:

  • The Guest and Visitation Policy applies to all Seton Hall University students and their guests.
  • All students and guests must carry their valid Seton Hall University I.D. or a guest pass with them at all times.
  • A resident (host) is allowed a maximum of three daytime guests (8 a.m.-midnight) at a time. 
  • A resident (host) is allowed one overnight (see definition of overnight) guest at a time, with a maximum of two times per week (see definition of week).
  • An overnight guest must be the same gender as the resident (host) student. A resident (host) student is responsible for his/her guest and their actions at all times.
    Note: You can co-host with someone of the opposite gender if you wish to host someone of the opposite gender. Your co-host and guest must remain with you at all times.  
  • Only guests with valid overnight passes are allowed through the front gate of campus after midnight.
  • Overnight guests are not allowed to visit other residence halls at any time, other than the one they are registered in.
  • An overnight guest pass is valid until Noon of the following day, and the guest has a privilege to stay any two days during a one-week period (see definition of one-week period), not to exceed 20 nights per semester.
  • Daytime visitation has no limits. Visitors are issued day passes (valid 8 a.m.-midnight only) after registering at the residence hall front desk and leaving a valid I.D (see definition of valid I.D.). 
  • To obtain a guest pass, visitors to University residence halls must present one of the following:
    •  Commuter Students: a valid SHU I.D. 
    • Non-SHU Students: a government issued photo ID such as a valid driver’s license with a photo, military I.D., or DMV non-driver’s license. Photo College I.D cards are acceptable provided they are valid for the current term. Note - we do not accept passports, birth certificates, green cards and/or social security cards.
  • Overnight guests who need an overnight parking pass can normally be obtained at the Office of Parking Services located at 68 Duffy Hall between regular business hours. At all other times, overnight-parking passes can be obtained from the Office of Public Safety and Security. Vehicles parked on campus overnight with improper parking passes are subject to a fine and/or towing.
  • The Guest and Visitation Policy is in effect on the first day of classes in the Fall Semester and ends on the last day of classes in the Spring semester. During holidays, finals, and other special events on campus the policies are subject to change. Please refer to your RA or Residence Hall Administrator for further details. 
  • No visitors are permitted when the University residence halls are closed: Thanksgiving, Winter Break, Spring Break and Easter.

The Parent-International Consent form must be filled out by a host who is either hosting a guest under the age of 18 or a guest who is from out of the country and does not have a valid ID.

  • On Campus Residents-
    • Students looking to host a guest under the age of 18 must complete and have a copy of the Parent-International Consent when they arrive to the residence hall
    • Students looking to host an international person who does not have a valid ID must get their Parent-International consent form approved by a Housing and Residence Life administrator 48 hours prior to their guest’s arrival to SHU. The international guest must bring their passport as well as a copy of their passport to the residence hall. Copies will not be made.

Policies and Procedures


To Residents:

1.  After midnight you may only host one resident student and one overnight guest. Please note that a commuter student staying past midnight is considered an overnight guest.

2.  You may visit other residence halls by swiping your I.D. from 8 a.m.-midnight. From midnight to 8 a.m., as a resident, you are able to visit other halls by being signed in by a resident of that hall. If you wish to host someone from another hall, you may sign in him/her (one per person) at the residence hall front desk. The resident student visiting a hall (other than his or her own) will be required to leave his or her SHU I.D. at the residence hall front desk. After midnight, you may only host one (1) resident from another University residence hall. Please note an overnight visitor must be of the same gender.

3.  If you wish to host a commuter from 8 a.m. to midnight you must meet the commuter student at the residence hall front desk and register him or her as a visitor. From midnight to 8 a.m., your commuter friend is only allowed in a University residence hall if he or she receives an overnight pass prior to midnight. Note: An overnight visitor must be of the same gender.

4.  If you wish to host a non-SHU person you must bring your guest with proper and valid I.D. to the residence hall front desk to receive a guest pass between the hours of 8 a.m. and midnight. No guest passes are issued after midnight. Note: An overnight visitor must be of the same gender.

5.  If you wish to have your parents and/or grandparents visit you, you must meet them at the residence hall front desk and register them in a parents/grandparents log each time they enter the University residence halls. They will be asked/required to show I.D. Any other family member over the age of 18 (siblings, cousins, etc.) wishing to visit you must obtain a guest pass at the residence hall front desk. Note: Parents and grandparents do not count toward your daytime guest total and visitors under the age of 15 are not permitted into the residence halls.

6.  The Parent-International Consent form must be filled out by a host who is either hosting a guest under the age of 18 or a guest who is from out of the country and does not have a valid. Note- Guest under the age of 15 are not permitted in any residence hall

1.  On Campus Residents (Boland, Complex, Xavier, Aquinas) looking to host a guest under the age of 18 must complete and have a copy of the Parent-International Consent when they arrive to the residence hall, a professional staff member will confirm with the parent/guardian listed on the application that they are aware of the visitation.

2.  Off campus Residents (Ora and Turrell) looking to host a resident under the age of 18 must contact the Residence Hall Director for Ora and Turrell between the hours of 9am-5pm, Monday through Friday. From 5pm-8:30pm, Monday through Friday, residents may contact Public Safety to confirm the consent form. From 8:30pm onwards, please contact the RA on Duty to confirm consent form. On Saturday and Sunday, please contact the RA on duty to confirm consent form.  

3.  Students looking to host an international person who does not have a valid ID must get their Parent-International consent form approved by a Housing and Residence Life administrator 48 hours prior to their guest’s arrival to SHU. The international guest must bring their passport as well as a copy of their passport to the residence hall. Copies will not be made.  

To Commuters:

1.  If you wish to visit the University residence halls between 8 a.m. and midnight, your host must accompany you to the residence hall front desk and register you as a visitor. You must register each time you enter the University residence hall.

2.  If you wish to visit the University residence halls between midnight and 8 a.m. you must obtain an overnight pass prior to midnight.

3.  As a commuter student, you have the privilege to stay as an overnight guest a maximum of any two days during a one-week period (see definition of one-week period), not to exceed a total of 20 nights per semester (defined as first day of classes until halls close).


Effective Date

July 1, 2008

 
 
Contact Us

Department of Housing and Residence Life
(973) 761-9172
shuhousing@shu.edu
Duffy Hall Rm. 68

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