Seton Hall University is committed to promoting an
environment that retains the full trust and confidence of its students,
faculty, staff, and donors. To promote a
respectful workplace and honor the rights of all constituents of the University
community, it is essential that the confidentiality and privacy of information
be maintained. As a Seton Hall
University employee who has been given access to confidential information, it
is your responsibility to protect this sensitive and personal data.
All employees who have access to university data containing personal, academic or financial information.
Confidential information is considered to be all non-public
information that can be personally associated with an individual. The University relies on its employees to maintain this confidentiality and to access, use, discuss,
release, and disclose this data only when it is dictated by their job
duties. If access to
employee information is not required to perform the job, under no circumstances should it be
accessed. If access
to employee information is necessary to carry out job responsibilities, the information should not be
divulged to anyone unless it is done so through authorized protocols.
Preservation and protection of usernames and passwords
ensure that only authorized users have access to our data. Since user access privileges are tailored to
an individual's job responsibility, sharing of usernames and passwords is
prohibited. If they should be disclosed
to any other person, the employee will be held fully accountable and responsible for any
use or misuse by that individual to the same extent as if that employee had performed the
act. If there is reason to believe that
the employee password confidentiality has been violated, the department head or supervisor must be notified immediately.
Employees of Seton Hall University must abide by
the rules, regulations, policies and procedures of the University as well as
U.S. Federal and NJ State laws applicable to their position at the University. For University employees,
breaches in confidentiality may result in disciplinary action up to and
including termination of employment. A
violation of this agreement may also result in criminal action if it is
determined that any local, state or federal laws have been violated.
In accessing University confidential information, the employee acknowledges he/she will:
- Access, distribute and share confidential data
only as needed to conduct campus business as required by my job.
- Respect and safeguard the confidentiality and
privacy of individuals whose data is accessed.
- Protect confidential information stored or displayed
on the workstation.
- Immediately report to the department head or
supervisor any and all security breaches.
- Comply with all department, campus IT, and
business process security policies and procedures.
In accessing University confidential information, the employee also acknowledges
that he/she will NOT:
- Discuss verbally or distribute in electronic or
print formats, confidential information except as needed to conduct campus
business as required by his/her position.
- Gain or attempt to gain unauthorized access to
campus computing systems.
- Use or allow others to use data for personal
- Engage in any activity that could compromise the
security or confidentiality of data.
- Use another's computer sign-on or computer
access codes; or provide another the use of such codes to gain access to
confidential information without proper authorization.
- Disclose confidential information to those not
authorized to receive it.
policy was approved by the Banner Steering Committee and the Executive Vice
President of the University on April 10, 2006.
April 10, 2006