Fall 2018 registration runs from April 3 – 20. Fall add-drop period ends on September 4, 2018..
Please consult the Undergraduate and Graduate registration schedule for specific days and times. During the April early registration period, undergraduate registration time slots are assigned based on your last name and your credit count (including in-progress courses); registration for all graduate students begins on April 5 regardless of credits counts.
After your initial registration, online registration is open for schedule adjustments on an ongoing basis, except for Sunday mornings from 12:01 a.m. – 7 a.m. This period is reserved for system maintenance, if needed.
In-Person Registration for undergraduates is offered as an option for those students who cannot or choose not to register online and for students who are registering for courses that require departmental authorization. Seniors may register in person beginning on April 6, Juniors on April 13, Sophomores on April 18 and Freshmen on April 20. Graduate students may register in person as of April 5. In-Person registration requires that you bring your signed grid sheet to the Registrar Service Counter in Bayley Hall. If you need to register for a closed course, present your signed add/drop form at the Registrar Service Counter, but register for all other courses online.
Special Instructions for Graduate Continuing Non-Matriculated Students
If you are in a certificate program, contact your adviser in your college to get your PIN and to secure course approval. If you are a non-matriculated graduate student, you should contact an adviser in the department in which you are studying for advisement and course approval. The adviser can give you your PIN, or you may present a signed grid at the Registrar Service Counter in Bayley Hall to register and/or to get your PIN. (Reminder: new PINs are generated for summer and fall registration; your Spring 2018 PIN will not work. Fall and Summer 2018 PINs begin with a ‘3’.)
Online Registration for graduate students begins on April 5.
In-Person Registration: starts on April 5 from 8:45 a.m. to 4:45 p.m. Bring your signed grid sheet to the Registrar Service Counter in Bayley Hall.
Senior Citizens and Au Pairs
Senior citizens and au pairs may register (as auditors or for credit) on August 24 from 9 a.m. through 3 p.m. or at any time thereafter through September 4.
Students who wish to audit a course at the audit declaration rate may register on August 22 at the Fall 2018 In-Person Registration session or at any time thereafter through September 4.
Reminder: Registration eligibility is contingent on academic and financial eligibility. Students with academic holds must receive clearance from their dean; students with financial holds must be cleared by the Office of the Bursar. In compliance with New Jersey State law, matriculated students who entered in Spring 2018 must present required immunization documentation to Health Services in order to register. Contact Health Services at (973) 761-9175 for information and assistance.
Registration Procedures: What To Do and When To Do It Undergraduate and Graduate Instructions
Step One: See your adviser and prepare your schedule.
Make an appointment to see your adviser/mentor well in advance of when you will be registering. Working with your adviser is the key to successful registration and program planning. Your adviser will provide you with all the information you need to review your academic progress in your program and to select your courses.
In consultation with your adviser, prepare your schedule. Use the Course Search process within Banner self-service to identify the courses you want to take. Make sure to note the 5-digit CRN (Course Registration Number) for your classes; you must use that number when you register online. In the event that some of your courses are closed, develop a list of alternate selections with your adviser. Double check your worksheet to make sure that you have recorded the CRNs correctly to avoid registering for the wrong courses.
Step Two: Find out when you register.
Consult the Registration Schedule available online to determine when you can register. If you are unable to register during the March-April registration period, please note that Banner Self-Service will be available for open registration and add-drop for Fall 2018 classes on an ongoing basis through Tuesday, September 4.
Step Three: Access the Web Registration System
Make sure that you have your course list with CRNs at hand along with your registration PIN, which you received from your adviser.(Matriculated graduate business students do not need a PIN.) Remember: the ONLY way to get your PIN is to contact your adviser. A new Fall 2018 PIN was generated for you; your old PIN will not work. (Summer 2018 and Fall 2018 will use the same registration PIN; this PIN begins with a ‘3’.) Please do not call the Registrar’s Office for your PIN.
- Log in to PirateNet; in the Navigation module on the far left, click on the Registration Tools link; select Add or Drop Classes. Select Fall 2018 as the term, and enter your new registration PIN as your Alternate PIN.
- Enter the CRNs of your classes in the Add Classes Worksheet. Remember to press Submit Changes to record your registration request. If you do not press this button, you will not be registered for your classes. Your schedule will appear; check it for accuracy.
- Changing your schedule: If you need to modify your schedule by dropping a course, pull down the options in the action column for the course. Highlight Drop on Web - then press Submit to process the drop. If you don’t press the Submit button after entering a drop action, you will remain in the course. To add a class, enter its CRN in the Add Classes Worksheet box. Press Submit to record your add request.
To look up classes: Click on the Look Up Classes option within the Registration Tools box. Select Fall 2018 from the Term menu. Select the Advanced Search option on the bottom right. Using the pull-down option, select the subject if you are seeking courses in a specific discipline. Also enter the course number if you are looking for sections of a specific course. You can also search by campus, course level, instructor, meeting day(s) and times, and course attribute.
Holds: Check for holds well in advance of your registration time.
The following information represents contact points for registration holds:
Contact this Office
|Health Services - Immunization||Health Services - immunization problem|
|Bursar Balance Due||Bursar: Must pay past-due balance|
|Bad Address||Contact Bursar after updating address|
|Outside Collection Agency or Outside Letter Collection Service or Return Check Hold||Bursar's Office, Bayley Hall|
|Non-Matric Credit Maximum||Registrar in Bayley Hall: at non-matric credit limit|
|75 credits - Declare Major||Undeclared major - Must declare major.
Consult your adviser; Registrar in Bayley Hall can remove hold upon declaration of major.
|Change Major||Must change major; Registrar will remove hold when major has been changed.|
|Academic - Arts and Sciences||Dr. Michael Dooney/ Arts and Sciences (graduate students)
Dr. Christopher Kaiser/ Arts & Sciences (undergrad students)
|Academic - Business||Dr. Steven Lorenzet / School of Business|
|Academic - Communication and the Arts||Dr. Ryan Hudes/Graduate program in Strategic Communication;
McKenna Schray/Graduate programs in Museum Professions and Public Relations
Associate Dean Thomas Rondinella / Undergraduate students
|Academic - Education||Dr. Joseph Martinelli /College of Education and Human Services|
|Academic - Nursing||Dr. Judith Lucas/ College of Nursing(undergraduate students)
Program advisor who will work through Dr. Judith Lothian (graduate students)
|Academic - Diplomacy||Dr. Courtney Smith/ School of Diplomacy|
|Academic - Health and Medical Sciences||Department Chair who will work through Patrick McDermott/ School of Health and Medical Sciences|
|Academic - Theology||Rev. Christopher Ciccarino/School of Theology (grad students)
Sr. Maria Pascuzzi/ School of Theology (undergrads)
|Disciplinary Suspension||Dean Karen Van Norman/Community Development|
Students with financial holds should work on resolving their balances immediately. Delaying registration until September may eliminate options for resolution of payment/financial aid difficulties. Your registration may then be prohibited unless full payment is made before registration.
Some registrations require advance authorization. You cannot register online for an independent study course, for a closed course, or for a course which has a meeting time that conflicts with another course. Register online for those courses which are open and available. Contact the department chair (for Business, contact the Student Information Office; for Diplomacy, contact the Associate Dean) if you are seeking admission to a closed course or if you have a time conflict. Make sure that you have secured the necessary signatures on an add-drop form. Students seeking to register for a closed course or to resolve a time conflict may also request a permit from the department chair.
Permits for closed courses. To register for an independent study or closed course or to resolve a similar registration problem, contact the department chairperson to seek approval for a permit. A permit will allow you to register online for a course that requires departmental approval.
If you experience problems in registering online, call the Registrar’s Office at (973) 761-9374 or email firstname.lastname@example.org.
Wait List Option
Some classes offer students the option to sign up for a wait list when a course closes. A wait list info message will appear if you try to register for a closed course if that course has a wait list option. Follow the prompts to sign up for the wait list. If a seat in the closed course opens up, the Registrar’s Office will notify the top student on the wait list of the availability of a seat by email which includes a deadline for claiming the seat. If you receive this email notification that you are being offered a seat and you do not register for the course by that deadline, you lose the option to claim the seat and the next student on the list will be offered the open seat. Reminder: There is no guarantee that you will get a seat in a closed course with a wait-list. Please work with your adviser to select some viable alternative course selections.
Step Four: Update your personal data
Remember to review your personal data on the web and make any corrections which may be needed. Critical updates include address changes and next-of-kin (emergency contact) information.
Step Five: Pay tuition by due date
Please pay your bill by the payment due date. Do not ignore your bill. Contact the Bursar’s Office in Bayley Hall with any payment questions. Payment by the due date is necessary to avoid the assessment of a late fee. Note: you can pay your bill by credit card on-line or by electronic check on-line.
Changing your Schedule: Add/Drop Procedures
Note: Add - Drop Period Ends on September 4
For In-Person schedule adjustments, obtain an add-drop form from your adviser or the Registrar’s Office in Bayley Hall. Complete and secure your adviser’s signature if adding a course or changing a course. Drops do not need an adviser’s signature, nor do changes of sections. Submit form to the Registrar’s Office for data entry before the end of the add/drop period.
Special Cautions Regarding Add/Drop:
- Due date for bills is not altered by changes to schedule. If credits are dropped, deduct appropriate tuition from bill. If credits are added, due date for original courses remains constant. Your bill can be viewed on-line to see updates. Reminder: undergraduates are billed the flat tuition rate for 12-18 credits.
- Dropping all courses constitutes a total withdrawal from the University. See procedure for total withdrawal from the University.
- Dropping below full-time status will affect the financial aid award for undergraduates. Check first with the Student Financial Services in Bayley Hall.
- Non-attendance does not constitute a drop or withdrawal. The student is financially and academically responsible for the timely completion of correct schedule adjustment procedures.
Withdrawing Academically from a Course
After September 4, the last day of the add-drop period, you can withdraw academically from a course which you are unable or unwilling to complete. Withdrawal forms are available in departmental and deans’ offices and in the Office of the Registrar. Please read the section on refund policy for total withdrawal for important information. Students wishing to withdraw from all of their courses should follow procedures regarding ‘Total Withdrawal from the University’ outlined below. Students who withdraw from one or more courses but remain actively registered for any other course during the term are ineligible for any credit or refund.
Undergraduate students may take up to 12 credits in free electives on a Pass/Fail basis. The student is limited to 6 credits in any 12-month period. Students must file a Course Adjustment Form with their dean to apply for the Pass/Fail option (or to retract this option) within the first 5 weeks of class (or the first third of course meetings in summer session). Pass/Fail courses are restricted to free electives. A pass grade is used in determining class standing and eligibility but is not used in computing grade point average.
Students who wish to audit may enroll in courses for which they are qualified, but they may be dropped by the professor if their presence impedes normal class progress. Auditors are expected to attend class regularly, but are not obligated to take tests or meet other course requirements. The designation of AU is noted on the transcript but it is not used in determining class standing, eligibility or grade point average. The following Audit options are available:
- Option 1: Students who register for credit may request change from credit to audit status during the first five weeks of the fall/spring semesters and by the second class meeting in Summer session by completing a Course Adjustment Form available in Bayley Hall. Full tuition and fees are charged.
- Option 2: Students who declare audit status at the time of registration (before billing) and complete an Audit Declaration form may be eligible for reduced tuition - see Bursar’s webpage for up-to-date tuition and fees. This form is available in the Office of the Registrar in Bayley Hall and must be completed each time audit status is requested.
Audit Declaration is not allowed in any closed course, nor is any audit option permitted in any of the following course categories: computer and computer-based courses, art and design (ADIM), applied music (MUAP), photography, graphics (COGR), honors courses (HONS), studio courses, physical education courses, museum professions courses, writing courses, independent study and research courses, science labs, off-campus courses, online courses and ESL classes. This policy also applies to senior citizen auditors. Audit declaration is restricted to registration periods which immediately precede the start of the term and the ensuing add-drop period. You may not file an audit declaration during the early registration period.
Audit courses may be dropped within the standard add-drop period. In this case, tuition will be refunded/credited; the University fee is not refundable and must be paid in full. There is no refund when students withdraw from an audited course; audit tuition charges and fees must be paid in full.
The completed Audit Declaration form must be submitted to the Registrar’s Office at the time of registration with the signed grid sheet. This audit request is valid at the time of current registration; it is not retroactive and cannot be changed to credit status.
The Audit Declaration tuition reduction cannot be combined with any other reduced tuition rate. The greater tuition reduction will apply.
Electronic bills (eBills) will be available on Banner Self-Service in July. Seton Hall sends electronic bills or ‘e-bills’ ONLY. Each time an e-bill is generated, an e-mail will be sent to your SHU e-mail. It is important to log on to PirateNet and view your account each time you receive this notice.
Registered students who have not received this e-mail and/or who do not see any charges posted to their account in early July should contact the Bursar’s Office. Fall 2018 payment is due on August 2, 2018.
Students who register on or after the August 2 due date should view their bills on-line and submit payment immediately. The University reserves the right to require prior payment for any late registrations.
To avoid assessment of a late fee, payment must be received by August 2, 2018 for students who registered at any time from March through August 1. Other students must review their charges on-line and submit payment immediately. Late payments are subject to a $250 late fee. Students are responsible for any collection costs incurred to settle their account.
Credit card payments may also be made online through Banner Student Self-Service.
Note: The Office of the Bursar answers all questions regarding payment and charges. Please call 800-222-7183.
All approved financial aid will be posted to students’ accounts online. If an award does not appear, contact Student Financial Services in Bayley Hall and/or the source of the award(s) to determine how to document your financial aid. No undocumented awards may be deducted from your bill.
- Veteran's Benefits: Students eligible for VA educational benefits should consult Student Financial Services in Bayley Hall to be certified for payments or email email@example.com
- Stafford Loans: Contact Student Financial Services for details or email firstname.lastname@example.org.
Note: Financial aid and other payment difficulties do not excuse a student from payment of a late fee. Please resolve these problems prior to your payment due date.
Refund Policy for Total Withdrawal from the University
The University refund policy for tuition is based on the official date of total withdrawal (i.e., student requests and receives WD grades in all courses in a given term) according to the following schedule:
- 1 week - 80% (September 5- 11)
- 2 weeks - 60% (September 12 - 18)
- 3 weeks - 40% (September 19 - 25)
- 4 weeks - 20% (September 26 – October 2)
- more than 4 weeks - None
Repayment Policy for Federal Aid Recipients
Students receiving federal financial aid, who completely terminate enrollment or stop attending all classes during a term for which payment has been received before completing more than 60 percent of the enrollment period, are subject to specific federal regulations.
The amount of Title IV aid that a student must repay is determined via the Federal Formula for Return of Title IV funds as specified in Section 484B of the Higher Education Act. This law also specifies the order of return of the Title IV funds to the programs from which they were awarded.
A repayment may be required when a refund has been processed for a student from financial aid funds in excess of the amount of aid the student earned during the term. The amount of Title IV aid is determined by multiplying the total Title IV aid (other than Federal Work Study) for which the student qualified by the percentage of time during the term that the student was enrolled. If less aid was disbursed than was earned, the student may receive a late disbursement for the difference. If more aid was disbursed than was earned, the amount of Title IV aid that must be returned (i.e., that was unearned) is determined by subtracting the earned amount from the amount actually disbursed.
The responsibility for returning unearned aid is allocated between the University and the student according to the portion of disbursed aid that could have been used to cover University charges and the portion that could have been disbursed directly to the student once University charges were covered. Seton Hall University will distribute the unearned aid back to the Title IV programs as specified by law. The student will be billed for the amount the student owes to the Title IV Programs and any amount due to the University resulting from the return of Title IV funds used to cover University charges.