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Seton Hall University
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Registration Information  

Dates

Fall 2016 registration extends from March 14 - April 8.  Fall add-drop period ends on September 6, 2016.

Please consult the Undergraduate and Graduate registration schedule for specific days and times. During the March-April early registration period, undergraduate registration time slots are assigned based on your last name and your credit count (including in-progress courses); registration for all graduate students begins on March 16.

Online registration is open to all students for schedule adjustments from April 9 - September 6 at any time except for Sunday mornings from 12:01 a.m. - 7:00 a.m.

In-Person Registration

In-Person Registration for undergraduates is offered as an option for those students who cannot or choose not to register online and for students who are registering for courses that require departmental authorization. Seniors may register in person beginning on March 17, Juniors on March 28, Sophomores on April 6 and Freshmen on April 7. Graduate students may register in person from March 21 - 25. In-Person registration requires that you bring your signed grid sheet to the Registrar Service Counter in Bayley Hall. If you need to register for a closed course, present your signed add/drop form in person during the In-Person Registration period, but register for all other courses online.

Special Instructions for Graduate Continuing Non-Matriculated Students

If you are in a certificate program, contact your adviser in your college to get your PIN and to secure  course approval.  If you are a non-matriculated graduate student, you should contact an adviser in the department in which you are studying for advisement and course approval. The adviser can give you your PIN, or you may present a signed grid at the Registrar Service Counter in Bayley Hall to register and/or to get your PIN. (Reminder: new PINs are generated for summer and fall registration; your Spring 2016 PIN will not work for  fall or summer registration.  Fall and Summer 2016 PINs begin with a  '3'.)

Online Registration for graduate students begins on  March 16.
In-Person Registration: March 21- 25 from 8:45 a.m. to 4:45 p.m.  Bring your signed grid sheet to the Registrar Service Counter in Bayley Hall.

Senior Citizens and Au Pairs
Senior citizens and au pairs may register on August 26 from 9:00 a.m. through 3:00 p.m. or at any time thereafter through September 6.

Auditors
Students who wish to audit a course at the audit declaration rate may register on August 25  at the Fall 2016 In-Person Registration session or at any time thereafter  through September 6.

Reminder: Registration eligibility is contingent on academic and financial eligibility.  Students with academic holds must receive clearance from their dean; students with financial holds must be cleared by Student Financial Services.  In compliance with New Jersey State law, matriculated students who entered in Spring 2016 must present required immunization documentation to Health Services in order to register.
Contact Health Services at (973) 761-9175 for information and assistance.

Registration Procedures: What To Do and When To Do It

Step One: See your adviser and prepare your schedule.

Make an appointment to see your adviser well in advance of when you will be registering.  Working with your adviser is the key  to successful registration and program planning.  Your adviser will provide you with all the information you need to review your academic progress in your program and to select your courses.

In consultation with your adviser, prepare your schedule.  Use the Course Search process within Banner self-service to identify the courses you want to take.  Make sure to note the 5-digit CRN (Course Registration Number) for your classes; you must use that number when you register online.  In the event that some of your courses are closed, develop a list of alternate selections with your adviser.  Double check your worksheet to make sure that you have recorded the CRNs correctly to avoid registering for the wrong courses.

Step Two: Find out when you register.

Consult the Registration Schedule available online to determine when you can register.  If you are unable to register during the March-April registration period, please note that Banner Self-Service  will be available for open registration and add-drop for Fall 2016 classes on an ongoing basis through Tuesday, September 6.

Step Three:  Access the Web Registration System

Make sure that you have your course list with CRNs at hand along with your registration PIN, which you received from your adviser.  Remember:  the ONLY way to get your PIN is to contact your adviser. A new  Fall 2016PIN was generated for you; your old PIN will not work.  (Summer 2016 and Fall 2016 will use the same registration PIN; this PIN begins with a '3'.) Please do not call the Registrar's Office for your PIN.

  1. Log in to piratenet; in the Navigation module on the far left, click on the Registration Tools link; select  Add or Drop Classes.  Select Fall 2016 as the term, and enter your new registration PIN as your Alternate PIN.
  2. Enter the CRNs of your classes in the Add Classes Worksheet. Remember to press Submit Changes to record your registration request.  If you do not press this button, you will not be registered for your classes. Your schedule will appear; check it for accuracy.
  3. Changing your schedule: If you need to modify your schedule by dropping a course, pull down the options in the action column for the course.  Highlight Drop on Web - then press Submit to process the drop.  If you don't press the Submit button after entering a drop action, you will remain in the course. To add a class, enter its CRN in the Add Classes Worksheet box.  Press Submit to record your add request.

To look up classes: Click on the Look Up Classes option within the Registration Tools box.  Select Fall 2016 from the Term menu. Select the Advanced Search option on the bottom right.  Using the pull-down option, select the subject if you are seeking courses in a specific discipline.  Also enter the course number if you are looking for sections of a specific course.  You can also search by campus, course level, instructor, meeting day(s) and times, and course attribute.

Holds: Check for holds well in advance of your registration time.

The following information represents contact points for registration holds:

Hold Type
Contact this Office
Health Services - Immunization Health Services - immunization problem
Bursar Balance Due Bursar: Must pay past-due balance
Outside Collection Agency or Outside Letter Collection Service or Return Check Hold Bursar's Office, Bayley Hall
Non-Matric Credit Maximum Registrar in Bayley Hall: at non-matric credit limit
75 credits - Declare Major Undeclared major - Must declare major. Consult your adviser; Registrar in Bayley Hall can remove hold upon declaration of major.
Change Major Must change major; Registrar will remove hold when major has been changed.
Academic - Arts and Sciences Dr. Michael Dooney/ Arts and Sciences (graduate students)
Dr. Christopher Kaiser/ Arts & Sciences (undergrad students)
Academic -  Business Dr. Steven Lorenzet / School of Business
Academic - Comm & the Arts Prof. William Haney/ College of Communication & the Arts
Dr. Petra Chu/ Graduate - Museum Professions Program
Dr. Rick Dool/ Graduate - Communication Programs
Academic -  Education Dr. Joseph Martinelli /College of Education & Human Services
Academic  - Nursing Dr. Marcia Gardner / College of Nursing
Academic - Diplomacy Dr. Courtney Smith/ School of Diplomacy
Academic - Health & Med Sci Dr. Mona Sedrak/ School of Health & Med Sci
Academic - Theology Rev. Christopher Ciccarino/School of Theology (grad students)
Rev. Ray Cho/ School of Theology (undergrads)
Disciplinary Suspension Karen Van Norman/Community Development

Students with financial holds should work on resolving their balances immediately. Delaying registration until September may eliminate options for resolution of payment/financial aid difficulties.  Your registration may then be prohibited unless full payment is made before registration.

Some registrations require advance authorization.  You cannot register on the web for an independent study course, for a closed course, or for a course which has a meeting time that conflicts with another course.  Register online for those courses which are open and available.  Contact the department chair (for Business, contact the Student Information Office; for Diplomacy, contact the Associate Dean) if you are seeking admission to a closed course or if you have a time conflict.  Make sure that you have secured the necessary signatures on an add-drop form.  Students seeking to register for a closed course or to resolve a time conflict may also request a permit from the department chair.

Permits for closed courses. To register for an independent study or closed course or to resolve a similar registration problem, contact the department chairperson to seek approval for a permit. A permit will allow you to register online for a course that requires departmental approval.

If you experience problems in registering online, call the Registrar's Office at (973) 761-9374.

Some classes offer the option to sign up for a wait list when a course closes.  This message will appear if you try to add a closed course with this option. Follow the prompts to sign up for the wait list.  If a seat in the closed course opens up, the Registrar's Office will notify students of the availability of a seat by email which includes a deadline for claiming the seat. If you do not register for the course by that deadline, you lose the option to claim the seat and the next student on the list will be offered the open seat.  Reminder: There is no guarantee that you will get a seat in a closed course with a wait-list.  Please work with your adviser to select some viable alternative course selections.

Step Four: Update your personal data

Remember to review your personal data on the web and make any corrections which may be needed. Critical updates include address changes and next-of-kin (emergency contact) information.

Step Five: Pay tuition by due date

Please pay your bill by the payment due date.  Do not ignore your bill.  Contact the Bursar's Office in Bayley Hall  with any payment questions.  Payment by the due date is necessary to avoid the assessment of a late fee.  Note: you can pay your bill by credit card on-line or by electronic check on-line.

  Registration Reminder: You will not be able to register if you have an unresolved financial balance on your account.  Please clear your account with timely payment well in advance to insure registration eligibility. Contact the Bursar’s Office in Bayley Hall with any questions.

Changing your Schedule: Add/Drop Procedures

Note: Add - Drop Period Ends On September 6

Using your PIN, you may adjust your schedule online within Banner Student Self-Service.  Be sure to consult your adviser regarding course changes.

For In-Person schedule adjustments, obtain an add-drop form from your adviser or the Registrar’s Office in Bayley Hall.  Complete and secure adviser’s signature if adding a course or changing a course.  Drops do not need an adviser’s signature, nor do changes of sections.  Submit form to the Registrar’s Office for  data entry before the end of the add/drop period.

Special Cautions Regarding Add/Drop:

  • Due date for bills is not altered by changes to schedule.  If credits are dropped, deduct appropriate tuition from bill.  If credits are added, due date for original courses remains constant.  Your bill can be viewed on-line to see updates. Reminder: undergraduates are billed the flat tuition rate for 12-18 credits.
  • Dropping all courses constitutes a total withdrawal from the University.  See procedure for total withdrawal from the University.
  • Dropping below full-time status will affect your financial aid award.  Check first with the Student Financial Services in Bayley Hall.
  • Non-attendance does not constitute a drop or withdrawal.  The student is financially and academically responsible for the timely completion of correct schedule adjustment procedures.

Withdrawing Academically from a Course

After September 6,  the last day of the add-drop period, you can withdraw academically from a course which you are unable or unwilling to complete.  Withdrawal forms are available in departmental and deans' offices and in the Office of the Registrar. Please read the section on refund policy for total withdrawal for important information.  Students wishing to withdraw from all of their courses should follow procedures regarding 'Total Withdrawal from the University' outlined below. Students who withdraw from one or more courses but remain actively registered for any other course during the term are ineligible for any credit or refund.

Pass/Fail Option

Undergraduate students may take up to 12 credits in free electives on a Pass/Fail basis.  The student is limited to 6 credits in any 12-month period.  Students must file a Course Adjustment Form with their dean to apply for the Pass/Fail option (or to retract this option) within the first 5 weeks of class (or the first third of course meetings in summer session).  Pass/Fail courses are restricted to free electives.  A pass grade is used in determining class standing and eligibility but is not used in computing grade point average.

Audit Policy

Students who wish to audit may enroll in courses for which they are qualified, but they may be dropped by the professor if their presence impedes normal class progress.  Auditors are expected to attend class regularly, but are not obligated to take tests or meet other course requirements.  The designation of AU is noted on the transcript but it is not used in determining class standing, eligibility or grade point average.  The following Audit options are available:

  • Option 1: Students who register for credit may request change from credit to audit status during the first five weeks of the fall/spring semesters and by the second class meeting in Summer session by completing a Course Adjustment Form available in Bayley Hall. Full tuition and fees are charged.
  • Option 2: Students who declare audit status at the time of registration (before billing) and complete an Audit Declaration form may be eligible for reduced tuition of $100 per credit, plus University fees. This form is available in the Office of the Registrar in Bayley Hall and must be completed each time audit status is requested.

Audit Declaration is not allowed in any closed course, nor is any audit option permitted in any of the following course categories: computer and computer-based courses, art and design (ADIM), applied music (MUAP), photography, graphics (COGR), honors courses (HONS), studio courses, physical education courses, museum professions courses, writing courses, independent study and research courses, off-campus courses, online courses and ESL classes.  This policy also applies to senior citizen auditors. Audit declaration is restricted to registration periods which immediately precede the start of the term and the ensuing add-drop period. You may not file an audit declaration during preregistration.

Audit courses may be dropped within the standard add-drop period.  In this case, tuition will be refunded/credited; the University fee is not refundable and must be paid in full.  There is no refund when students withdraw from an audited course; audit tuition charges and fees must be paid in full.

The completed Audit Declaration form must be submitted to the Registrar's Office at the time of registration with the signed grid sheet.  This audit request is valid at the time of current registration; it is not retroactive and cannot be changed to credit status.

The Audit Declaration tuition reduction cannot be combined with any other reduced tuition rate. The greater tuition reduction will apply.

Financial Information

Billing

Electronic bills (eBills) will be available on Banner Self-Service in July; printed bills are no longer mailed, so you must review your account online.  Students will receive an email from the Bursar's Office; this email will direct them to view their account online and will provide billing and payment information.  Preregistered students who have not received this email and/or who do not see any charges posted to their account in early July should contact the Bursar's Office.  Fall 2016 payment is due on August 2, 2016.

Students who register after the April registration period should view their bills on-line and submit payment immediately. The University reserves the right to require prior payment for any late registrations.

Payment

To avoid assessment of a late fee, payment must be received by August 2, 2016  for students who registered at any time from March through August 1.  Other students must review their charges on-line and submit payment immediately.  Late payments are subject to a $250 late fee. Students are responsible for any collection costs incurred to settle their account.

Credit card payments may also be made online through Banner Student Self-Service.

Note: The Student Financial Services Office answers all questions regarding payment and charges.  Please call 800-222-7183.

Financial Aid

All approved financial aid will be printed on the bill and deducted from the total due.  If an award does not appear, contact Student Financial Services in Bayley Hall and/or the source of the award(s) to determine how to document your financial aid. No undocumented awards may be deducted from your bill.

  • Veteran's Benefits:  Students eligible for VA educational benefits should consult Student Financial Services in Bayley Hall to be certified for payments.
  • Stafford Loans: Contact Student Financial Services for details.

Note:Financial aid and other payment difficulties do not excuse a student from payment of a late fee.  Please resolve these problems prior to your payment due date.

Refund Policy for Total Withdrawal from the University

The University refund policy for tuition is based on the official date of total withdrawal (i.e., student requests and receives WD grades in all courses in a given term) according to the following schedule:

  • 1 week - 80% (September 7-13)
  • 2 weeks - 60% (September 14-20)
  • 3 weeks - 40% (September 21-27)
  • 4 weeks - 20% (September 28 - October 4)
  • more than 4 weeks - None

Repayment Policy for Federal Aid Recipients

Students receiving federal financial aid, who completely terminate enrollment or stop attending all classes during a term for which payment has been received before completing more than 60 percent of the enrollment period, are subject to specific federal regulations.

The amount of Title IV aid that a student must repay is determined via the Federal Formula for Return of Title IV funds as specified in Section 484B of the Higher Education Act.  This law also specifies the order of return of the Title IV funds to the programs from which they were awarded.

A repayment may be required when cash has been disbursed to a student from financial aid funds in excess of the amount of aid the student earned during the term.  The amount of Title IV aid is determined by multiplying the total Title IV aid (other than Federal Work Study) for which the student qualified by the percentage of time during the term that the student was enrolled; if a student does not officially withdraw, the percentage or 50 percent may be used.  If less aid was disbursed than was earned, the student may receive a late disbursement for the difference.  If more aid was disbursed than was earned, the amount of Title IV aid that must be returned (i.e., that was unearned) is determined by subtracting the earned amount from the amount actually disbursed.

The responsibility for returning unearned aid is allocated between the University and the student according to the portion of disbursed aid that could have been used to cover University charges and the portion that could have been disbursed directly to the student once University charges were covered.  Seton Hall University will distribute the unearned aid back to the Title IV programs as specified by law.  The student will be billed for the amount the student owes to the Title IV Programs and any amount due to the University resulting from the return of Title IV funds used to cover University charges. 

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