Whitehead School of Diplomacy and International Relations

Letters of Recommendation Guidelines

Students frequently ask instructors for letters of recommendation for internship, employment or graduate school. Professors are willing and able to write these letters, so don’t be afraid to ask. However, it is important that you understand a few things about the process.

First, be sure to ask the best person. Don’t just ask the professor who seems most approachable. Ask a professor who knows you well and has a positive impression of you as a student and as a person. Grades matter for graduate or law school, as the schools are looking for people who can speak to your academic potential.

Second, don’t ask for a letter “on the fly.” Visit the professor during his/her office hours (or make an appointment). Discuss the reasons for the letter and ask to use him/her as a reference. Another option is to email the professor with a polite request, the reasons why you are asking for the letter, and the information listed below.

Third, don’t ask for a letter to be written if you aren’t sure you will apply. These letters take time and faculty are asked to write many, many letters.

Fourth, give the professor sufficient time to prepare and write the letter.  Unless absolutely necessary, the professor should be given at least one week to complete the letter. 

Fifth, provide all the information necessary to write a detailed letter. It is in your interest to provide the professor with all the information he or she needs to write a detailed and specific letter. This includes:

  • A description of the position or the program and an explanation of your interest
  • A signed letter of recommendation form from LSDAS if you are applying to law school
  • A resume that includes your GPA and appropriate extracurricular activities
  • A reminder about specific courses you took from or papers you wrote for the instructor
  • Any other information that would be helpful and relevant to include
  • Clearly note the deadline and provide information about delivery
    • How should it be sent?
    • If you are using regular mail, include a stamped, addressed envelope

Finally, keep the letter-writer informed. Once the instructor has spent time writing a letter, s/he will be interested to know whether or not you were given the opportunity.

Please also note that the requirements for agreeing to write the letter may vary by professors.

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